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Selectmen’s Work Session November 26, 2007

2008 Budget

Minutes

Approved w/corrections: 12.3.07

PRESENT: Chairman Weeks, Selectman Stockman, Selectman Duffy, Administrative Assistant Pounder, Administrator Forrester

The meeting began at approximately 11:50 a.m.

Joe Kowalski and Scott Greenwood presented the 2008 Transfer Station budget ($162,701.05) to the Selectmen for consideration. Changes were as follows:

The Capital Equipment line was renamed to “New Equipment.”
$51,500 was inserted on the C&D Disposal line.
Vehicle Fuel Diesel line was deleted, the $800 figure was moved to the Fuel line, which was renamed “Vehicle Fuel.”
$101,500 was inserted on the MSW Disposal line.
The Snow Removal line was reduced from $2,500 to $1,000.
The Tires/Freon/Metal line was renamed to “Freon/Metal” and the figure was reduced from $6,800 to $1,500.
The NRRA figure of $9,390 was reduced to $6,800
The Recycling Awareness figure was increased from $100 to $500.
A new line, “Waste Oil Recycling” was added in the amount of $2,500.

Chairman Weeks asked Cathy Pounder to note the Grade and Step for each employee in the Transfer Station budget.

The total Solid Waste Budget for 2008 is $309,211.05. Chairman Weeks made a motion to accept the proposed budget of $309,211.05. Selectman Stockman seconded the motion. Vote on the motion was unanimous.

Steve Hunter presented his proposed Highway Department budget for 2008 in the amount of $364,575. The following changes were made:

The Road Construction line was reduced from $80,850 to $73,500. Items for repair under this line included: repair of McDuffy and Canaan Road intersection; repair of shoulders and ditches on Sodom Road from Melvin River to 109A (approximately 2 miles); upgrade of culverts on Union Wharf Road; repair of culverts on County Road: and repair of #9 Road.
$5,200 was added to the Road Striping line.

There was a brief discussion about adding a warrant article for $185k for paving and shoulder work (which would include Dame Road and Tuftonboro Neck Road).

Chairman Weeks asked if they should consider reclassifying County Road as a summer cottage road. There was brief discussion about adding it as a warrant article and whether the article should include the cost of repair or if the article should just focus on reclassification. Selectman Stockman recommended a warrant article of $7,500 and Selectmen Duffy and Weeks agreed.

Steve Hunter presented the 2008 budget for Other Highways and Streets. There was a brief discussion about the docks and bridges line.

Budgets reviewed in preparation for the Budget Committee Meeting on Tuesday, November 27 were as follows:

The 2008 Executive Budget was reviewed. Chairman Weeks asked Pounder to add $35,250 under the Department Head Request on the Town Administrator line. Weeks also asked Pounder to insert a ZERO in the CIP Committee line under Department Head Request (CIP had not made a specific dollar request). Weeks asked Pounder to also add a ZERO to the Agricultural Commission line under Department Head Request (Agricultural Commission did not make a recommendation for a dollar amount).

Elections, Registry, Vital Statistics: Chairman Weeks asked what the first line titled “Open” referred to. After brief discussion, Weeks asked Pounder to make the line inactive.

No changes in the Revaluation of Property budget.

Legal Expenses: Weeks asked Pounder to insert the figures under the Department Head Request, which were currently blank. These included: Planning, $3,600; ZBA, $500; Conservation, $500, and ZERO under Legal Other. There was brief discussion about whether the legal expenses should stay under this budget or be moved to the individual budgets. The Selectmen agreed they should stay under the Legal Expenses budget but show the individual lines.

Planning & Zoning: Weeks asked Pounder to insert a ZERO in the Department Head Request column/line Postage Planning; Weeks asked Pounder to correct the Department Head Request column/line ZBA Secretary to $600 versus the $3,600 currently shown.

Cemeteries: No changes.

Building Inspection: No changes.

Emergency Management: No changes.

Fire Truck Rental: Weeks asked Pounder to correct the figure under the Department Head column showing $66,093. It should be $66,039.

Direct Assistance: No changes.

Agricultural Commission: No changes.

Capital Improvements Committee: No changes.

Library: No changes.

Patriotic Purposes: No changes.

Conservation Commission: No changes.

Parks & Recreation: Weeks asked Pounder to add a ZERO to the Department Head Request column/line Swim Program Helpers. The helpers are being merged into the Swim Instructor line.

The meeting ended at approximately 2:30 p.m.

Respectfully submitted,

Jeanie Forrester

Town Administrator