Tuftonboro Planning Board

Minutes November 1, 2007

Meeting called to order at 6pm; Board members present: Rick Friend, Dan Derby, Wilson Stewart, Tony Lyon, Sue Weeks, Jack Parsons.

Rick Friend was re-elected Chairman, and Dan Derby Vice-Chairman, by unanimous vote of the Board.

Minutes for November 16 were corrected and approved; Stewart moved, Weeks second.

Minutes for October 18 were corrected and approved; Weeks moved, Stewart second.

Site walk minutes of November 1 at the Hertel subdivision on Federal Corner Road were approved; Stewart moved, Friend second.

Scott Lees came before the board to discuss bonding and the “Irrevocable Letter of Credit” for Greymont’s Farm Pond subdivision. Board noted that the letter needs minor corrections. Once corrected, the letter will go to Selectmen for review. Lees will return on November 15 to present the revised letter and performance guarantee at the Board’s public meeting.

Corrected mylar and maps for the MacAlpine/Merritt boundary line adjustment were signed by Chairman Friend. Previous maps lacked courses and distances.

David Crane explained PSNH’s proposed cutting and trimming plan on Durgin Rd., a town scenic road. This will consist largely of tree trimming, brush cutting, and brush removal; at this point, there is only one tree slated for removal- a rotten red maple near #10 Durgin Rd., the Whipple’s. Another, similar, tree may be saved by selectively cutting out dead wood. Derby stated it would have been useful to see photographs of the area and trees in question. Noting that it has been eight years since Durgin Rd. has been trimmed, Weeks moved, Stewart second, Board agreed to recommend the cutting. Crane requested that minutes concerning PSNH be faxed to him once approved.

A merger request was approved by the Board for lots #25-1-22 and #25-1-23; Weeks moved, Stewart second.

LRPC’s membership invitation was discussed. LRPC cannot provide a HMP within the necessary time frame. The Board believes that Fire Chief Adam Thompson has a grant which would fund the preparation of a Hazard Mitigation Plan, and therefore decided to postpone making a decision until funding was confirmed.

Chairman Friend had extended an invitation to Matt Young to take part in a discussion on Master Plan Implementation; he arrived part way through the meeting. Friend stated he believes the village inventory system too cumbersome, and thinks much can be done solely with tax maps. Lyon asked whether the Avitar system would provide the information needed, but Weeks stated it would not give measurements of setbacks. Matt suggested using satellite photos available on the internet. Beginning with a building of known dimensions, such as his marina, it would be possible to extrapolate to other buildings and determine their size, setbacks, etc. Lyon suggested GIS mapping, but Derby and Weeks felt that the Town would never approve it due to the expense.

The Board discussed the possibility of publicizing the Master Plan Implementation through a letter to the editor, or an article, in the Granite State News. Weeks thought information could be collected and then presented at a meeting with the public, perhaps with colored maps and digital photos. Matt emphasized that people need a clear idea of what the meeting is really about. Stewart felt the timeline was driving a rushed approach. Derby suggested first doing a mechanical approximation of the measurements, then inviting the public to correct it; he believes this will attract more public interest.

Weeks stated that in order to have the zoning ready for March, the text needs to be done by December. Another work session is needed on audit suggestions. Using the remaining $5,500 budgeted for the Master Plan Implementation, Weeks thinks the Board should ask the consultants, Taylor & Associates, to “flesh it out”. Friend will contact Steve Whitman and request that he draft language for the administrative changes- and make sure he understands the time crunch.

Budget for 2008 was discussed and approved. The Secretary’s monthly salary shall be based upon an hourly rate of $13.04 and an estimated 300 hours per year.

The applicant having fulfilled the necessary conditions, namely providing the Board with Subdivision Permit and Driveway Permit, Chairman Friend signed the maps for the Brewster property subdivision.

Meeting adjourned at 8:30 pm; Derby moved, Weeks second.

Vicki Kinnaman

Planning Board, Secretary