TOWN OF TUFTONBORO

PO BOX 98, 240 MIDDLE ROAD

CENTER TUFTONBORO, NH 03816

Telephone (603) 569-4539

Fax (603) 569-4328

Selectmen’s Meeting                                                                                                 January 22, 2008

Minutes

Approved as corrected 1.28.08

PRESENT: Chairman Weeks, Selectman Stockman, Selectman Duffy, Cathy Pounder, Chief Adam Thompson, Marion Morgan

I. CALL TO ORDER: Chairman Weeks called the meeting to order at 9:00am.

II. REVIEW / APPROVAL MINUTES:

January 14, 2008 Selectmen’s Meeting: The Selectmen reviewed the minutes of the January 14, 2008 Selectmen’s meeting. Chairman Weeks made a motion to approve the minutes as corrected. Selectman Stockman seconded the motion. Vote on the motion was unanimous.

January 14, 2008 Selectmen’s Non-Public #1 Minutes: The Selectmen reviewed the Non-Public #1 minutes of January 14. Selectman Stockman made a motion to approve the minutes as corrected. Chairman Weeks seconded the motion. Vote on the motion was unanimous.

January 14, 2008 Selectmen’s Non-Public #2 Minutes: The Selectmen reviewed the Non-Public #2 minutes of January 14. Selectman Stockman made a motion to approve the minutes with corrections. Chairman Weeks seconded the motion. Vote on the motion was unanimous.

January 14, 2008 Selectmen’s Non-Public #3 Minutes: The Selectmen reviewed the Non-Public #3 minutes of January 14. Selectman Stockman made a motion to approve the minutes as corrected. Chairman Weeks seconded the motion. Vote on the motion was unanimous.

January 14, 2008 Selectmen’s Work Session Minutes: The Selectmen reviewed the work session minutes of January 14. Selectman Stockman made a motion to approve the minutes. Chairman Weeks seconded the motion. Vote on the motion was unanimous.

III. DEPARTMENT UPDATES:

Fire Department: Chief Adam Thompson reported the Fire Department’s 2007 year-end activities. The Fire Department had a total of 437 calls consisting of 238 fire calls, 160 EMS calls, and 39 service calls. The Fire Department conducted 71 inspections in 2007 consisting of 25 oil burner, 31 gas, 9 wood stove, 4 life safety/child day care, and 2 school inspections.

To date in 2008, the Fire Department has had 15 calls consisting of 5 fire calls, 8 medical calls, and 2 special details. The Fire Department has conducted 1 oil burner inspection to date in 2008.

There was discussion around a bill being proposed to charge for inspections. Chairman Weeks noted that the trigger for most inspections is the permitting process where the applicant has already paid a fee. Chief Thompson added that not all events requiring an inspection necessitate a permit, such as replacement of oil burners.

Chief Thompson reported that the Fire Department has completed the steel tank updates to the forestry truck, saving the Town $380 if the updates had been done in 2008. Chief Thompson expressed his thanks to Guy Pike for his voluntary assistance on the forestry truck updates.

Chief Thompson reminded the Selectmen that the Town needs to officially accept the donation of the Rescue Boggin. Selectman Stockman made a motion to accept; Chairman Weeks seconded the motion; the vote to accept was unanimous.

The Fire Department has a new firefighter candidate, Tanya Palmer. Chief Thompson recommended accepting her as a candidate. She is EMT certified, and will need firefighter training. Chairman Weeks made a motion to accept Palmer as a candidate; Selectman Stockman seconded the motion; the vote was unanimous.

The Chief reported that Paramedic George Delaney has resigned from the Fire Department as of 12/28/07. There are currently 21 members of the department; 19 are active, 2 are on light duty due to medical issues. There are currently no paramedics in the department.

Chief Thompson asked that the Air Pak Warrant Article is written “for purchase of air packs and related equipment”. Chairman Weeks asked Thompson to provide Cathy Pounder with the proper wording for the Warrant Article.

Chief Thompson asked on the status of the Warrant Article for the Fire Boat. He wants to make sure to meet the deadline for a Petition Article in the event it does not become a Warrant Article. Chairman Weeks said that the Selectmen have tentatively recommended it to the Budget Committee. A budget work session is scheduled for 1/29/08.

There is an Emergency Management - Pandemic meeting on 1/25/08. Selectman Stockman plans to attend, as well as Chief Thompson and Chief Shagoury.

Chief Thompson has a meeting on 1/25/08 to obtain an estimate for the asbestos removal at 220 Middle Road.

Chief Thompson recommended that a committee consisting of Selectmen, Fire Chief, Police Chief, Road Agent, and any other key individuals be formed to meet with Hubbard Consulting on an All Hazards Plan.

IV. ADMINISTRATIVE ASSISTANT REPORT:

Cathy Pounder reported that she has completed the W-2’s and 1099’s for 2007.

Cathy is meeting with Jack Widmer on 1/23/08, and with Jim Roberge on 1/24/08.

Interviews for the Town Administrator position are scheduled for 1/23/08 and 1/24/08.

Cathy reported that she has sent all Town Report files currently received from department heads to Independent Color

V. APPOINTMENTS:

1. 9:30am to discuss a request for assistance.

VI. NON-PUBLIC PER RSA 91-A: 3, II (c):

1. Selectman Stockman moved to enter non-public session per RSA 91-A: 3, II (c) at 9:30am. Chairman Weeks seconded the motion. Vote: Weeks-Yes, Stockman -Yes, Duffy -Yes.

2. Chairman Weeks made the motion to return to public session at 9:50am. Selectman Stockman seconded the motion; the vote was unanimous.

VII. SIGNATURE:

1. Groundwater Management Permit Renewal - Stantec

2. NH Electric Co-op – Pole & Petition Licenses

3. Report of Cut – James & Jane Webster – 2-1-13

4. Intent to Cut – American Youth Foundation – 34-1-2: Selectman Stockman made a motion to accept; Chairman Weeks seconded the motion; the vote was unanimous.

5. Intent to Cut – Philip Hunter – 15-1-24: Selectman Stockman made a motion to accept; Chairman Weeks seconded the motion; the vote was unanimous.

6. Notice of Lien – Case 8-3

7. Application & Participation Agreement – Local Government Center - Healthtrust

(Selectmen would like to discuss further with Cathy Pounder before signing.)

VIII. NEW BUSINESS:

IX. CONTINUED BUSINESS:

Selectman Duffy requested that Tyler Phillips attend the Public Safety Facilities Committee meeting scheduled for 1/24/08.

Selectman Duffy offered clarification of a recent article in the Tuftonboro Times regarding State funding of the bridge portion of the Lang Pond Road project. The 80/20 funding is being worked, though it is not a done deal yet, as the article would lead the reader to believe.

Selectman Duffy spent part of a morning at a recent meeting of the Lakes Region Planning Commission.

On 1/19/08, Chairman Weeks and Selectman Stockman met with Dot Morris. She is the currently the oldest citizen in Tuftonboro.

X. CORRESPONDENCE:

1. Copy of Letter to Nancy Mayville (DOT) from HEB – Lang Pond Road Culverts

2. GWRS Board Meeting Agenda – 1/14/2008

3. Coalition Communities – Recommended Letter for Town Report

4. LRHHPF Joint Board Meeting Minutes – 12/20/2007 & Agenda for 1/17/2008 Meeting

5. Ski for Scholarship Event

6. NH DES Minimum Impact Expedited Application – Monahan Family Land Preservation Trust

7. Building Permits:

a. Bowie-Nemeth Realty Trust, 29 West Chase Point, construct second story.

b. Loren Ackerman, 5 Durgin Road, upgrading barn with interior framing and electric.

8. Plowing Policy: Selectman Stockman made a motion to accept; Chairman Weeks seconded the motion; the vote was unanimous.

9. Website Policy: Selectman Stockman made a motion to accept with corrections; Chairman Weeks seconded the motion; the vote was unanimous.

XI. PUBLIC MEETING:

XII. ADJOURNMENT: At 10:17 am, Selectman Stockman made a motion to adjourn the meeting; Chairman Weeks seconded the motion; the vote was unanimous.

Respectfully submitted,

Marion Morgan

Administrative Secretary