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Selectmen’s Meeting June 25, 2007

APPROVED
MINUTES

Present: Selectmen: Chairman Susan Weeks, William Stockman, Daniel Duffy, Town Administrator Jeanie Forrester, and Administrative Assistant Cathy Pounder.

I. CALL TO ORDER: Chairman Weeks called the meeting to Order at 8:55 AM

Chairman Weeks Made a Motion to enter into Non-Public Session under the provision of RSA 91-A: 3, II(c). Selectman Stockman Seconded. Roll Call: Weeks – Yes Stockman – yes, Duffy - yes. The Selectman went into Non-Public Session at 8:58 AM.

Chair Weeks Made a Motion to Return to Public Session. Selectman Stockman Seconded. . Roll Call: Weeks – Yes Stockman – yes, Duffy - yes. Selectmen returned to Public Session at 9:25 AM.

II. REVIEW/APPROVE MINUTES: 1.Chairman Weeks Made the Motion to approve the Minutes of June 18, 2007 as corrected. Selectman Stockman Seconded. Motion Carried Unanimously.

III. DEPARTMENT UPDATE: Pike is supposed to be in Tuftonboro to do repairs so Steve Hunter could not be present to give his update. Chairman Weeks spoke with Mr. Hunter and he had a couple of questions. The first question was does he work with his budget including the money from FEMA or does he work with the remaining budget without the FEMA money. The Selectmen discussed the topic and feel we should get something in writing before Mr. Hunter spends more than the budgeted amount. Jeanie will contact FEMA to find out how the refunds are distributed. The second question is what does the Town want to do pertaining the work budgeted for the parking lot at the Town House. The decision was to have the parking lot patched until further notice.

IV: TOWN ADMINISTRATOR/ADMINISTRATIVE ASSISTANT: 1. Jeanie presented the Selectmen a lease agreement for the Gould Property. 2. Jeanie is trying to arrange for the tenant and some contractors to meet at the Gould property to look at the furnace and other repairs needed. 3. Jeanie presented the Selectman with a draft of the management discussion analysis for the auditors. The Selectman wanted Jeanie to ask the auditors should they have found that the MuniSmart books were not closed for 2005, etc. 4. Jeanie drafted a letter to Mr. Piggot in response to his letter. 5. We have not received any response on the request the Selectmen sent out for someone to work with the Census Bureau. 6. Jeanie drafted a bid notice for the Town Office front entrance. The Selectmen do not want it posted until July 4^th week is over and the Code Enforcement Officer is back from vacation. 7. Jeanie presented a new accounting form to help with accounts payable so the department heads can have control of their own budgets. 8. Cathy informed the Selectmen that she and Jeanie attended the Welfare seminar. She felt it was very informative and that the Town needs to develop criteria for Welfare assistance eligibility. 9. Cathy requested to go to an Avitar general assessing class. The Selectmen approved her attending the class.

Chairman Weeks stated that at the Planning Board meeting last week the Board gave conditional approval to the cell tower on County Road and conditional approval to Ridgeway Estates subdivision on Union Wharf Road.

Chairman Weeks and Lloyd Wood were invited to Moultonborough to meet with the budget study committee on Wednesday at 7pm at their Life Safety building.

July 21^st, 2007 is Island Trash Day.

V. SIGNATURE: 1. Residential Lease for Steve Coombs for the Gould property. 2. Intent to Cut for Tax Map 69-1-3 Alyssa & Anthony Guilbault 3. Letter for Bruce Piggot. The Selectmen asked Jeanie to redraft the letter they felt it was a little strong.

VI. CORRESPONDENCE: 1. Coalition Communities 2. Standard Drege and Fill – Richard & Dianne Quinby 3. Energy Committee Workshop Notice 4.Update from John Simms on Wolfeboro Wastewater 5. Meredith Planning Board – Abutter Notification – 18 Hatch Corner Road 6. Governor Wentworth Regional School Board Meeting Agenda

7. Letter from Walker & Varney – Allen Blazick, the Selectman requested this be forwarded to MRI for their opinion. 8. Wetlands Permit – Robert Calhoun 9. Wetlands Permit – Gregory & Barbara Jones 10. Resume from Jon P. Beaulieu for Planning Board Appointment 11. Lakes Region Household Hazardous Product Facility Joint Board Meeting Minutes 12. Avitar Letter – Withdrawal of BTLA Appeal from NH Electric CO-OP 13. State of NH Dept. of Safety – Acknowledgement of Grant Equipment to Police Department 14. Laurie Weir Letter – Complaint of Ledge Hill Road Condition. The Selectmen believe this repair is scheduled to be done this week. 15. CIP Minutes from 6/6/07 & 6/13/07 16. CIP - Letter to Selectmen requesting list of CIP projects from the Selectmen’s Department.

Abatements were reviewed. Abatements – June E. & William G. Letoile - Selectman Stockman Made a Motion to Deny the abatement. Chairman Weeks Seconded. Motion Carried Unanimously. Regina M House Trust - Selectman Stockman Made a Motion to Deny the abatement. Chairman Weeks Seconded. Motion Carried Unanimously. Edward Riordan - Selectman Stockman Made a Motion to Approve the abatement for $445.49. Chairman Weeks Seconded. Motion Carried Unanimously. Matthew C. & Lucas P. Hayes - Selectman Stockman Made a Motion to Approve the abatement for $59.30. Chairman Weeks Seconded. Motion Carried Unanimously. Municipal Resources Inc. recommended the Selectmen take no action on Millicent S. Harris’s abatement because a BTLA appeal is pending. The Selectmen agreed with MRI’s recommendation. Tax Map 32 Block 2 Lot 7 has a new home being built; the property is currently in current use and must be charged a Land Use Tax. Selectmen signed the Land Use change.

VII. NEW BUSINESS: 1. Norleen (Dusty) Davies came to review the deed for Libby Park. She asked if the Selectmen had any questions on the summary of the past year’s progress. The Selectmen had no questions on the summary. The snowmobile club’s contract was reviewed by Larry Gene president of Wolfeboro Snowmobile Club. Ms. Davies reviewed the deed with the Selectmen. Chairman Weeks had a concern with the restriction of no portable toilets. She feels the town might want to have a picnic or activity at the park and may need temporary portable toilets. The deed will be revised with the changes discussed and forwarded to Attorney Sullivan to be reviewed.

2. Sandy Sampson from Walker and Varney requested a Conservation Easement for CJ Winny at Ridgeway Estates. Ridgeway Estates is a cluster condo development on 82 acres and 54 acres are going into the conservation easement. The Conservation Commission approved it and the Selectmen must sign off so the easement can be forwarded to the state for approval. Selectman Stockman moved to approve the Conservation Easement at Ridgeway Estates, if the subdivision is not approved for any reason the Town will return the easement to its current owner. Chairman Weeks Seconded. Motion Carried Unanimously. Anne Chapel notarized the signatures.

3. Christie Sarles confirmed the Selectmen received the CIP’s survey for possible projects for the CIP committee to consider. The CIP would like to see the survey completed by July 16, 2007. Jeanie asked if there was a cut-off date of when they will consider projects. CIP would like to have a draft completed by September and will review the projects on an annual basis.

4. David Eaton walked the Dearborn property and presented some ideas to the Selectmen for a new Fire Station with growth potential. Mr. Eaton stressed using the qualified citizens in the Town to man a committee. Mr. Eaton reviewed the property grades and possible building sizes, layouts and uses. Mr. Eaton suggested we attack one problem at a time. He suggested that the library building would be an excellent Police Station. There was a comment that the library did not like the idea of a police station being in that building. Ted Wright suggested that we get our Code Enforcement Officer involved in the project. Chief Shagoury suggested a mix of people including Police and Fire.

5. Ann Hackl came before the Selectmen for advice on handling a complaint about the granite posts installed at the cemetery last year. Discussion was held about the height, location and need of the posts. The Selectmen decided to do a walk around the cemetery Monday July 2^nd2007 at 11:30am.

VIII. PUBLIC MEETING: Rick Friend, Ted Wright and Dan Derby requested to speak with the Selectmen to request the reappointment of Ted Wright to the Planning Board and to stress they feel Jack Parsons would be an excellent addition to the Board. Mr. Friend again informed the Board that he verified whether it would be a conflict of interest and it is not. Mr. Friend, Mr. Wright and Mr. Derby all spoke to concerns of having Mr. Parsons on the board and spoke about the benefits of having Mr. Parsons on the Board. Selectman Duffy stressed his concerns of a conflict of interest when Town codes are being enforced. Mr. Friend informed Selectman Duffy that the Planning Board is not about codes that codes are more the Zoning Board’s department. Mr. Derby spoke about the Master Plan and what an asset Mr. Parsons would be working with the Master Plan. Selectman Duffy stated Jon Beaulieu is qualified and listed his credentials. Chairman Weeks stated the Planning Board would like to see new members as alternates to get experience with this Board. Chairman Weeks commented that alternates are used regularly when other members have to step down or are absent and that the Planning Board needs the alternates to attend all meetings for the experience as well as replacements. Chairman Weeks Made a Motion to reappoint Ted Wright for a 3 year term on the Planning Board. Selectman Stockman Seconded the Motion. Motion Carried Unanimously. Chairman Weeks Made the Motion to appoint Jack Parsons for a 3 year term to the Planning Board. Selectman Stockman Seconded the Motion. Chairman Weeks took a vote. Chairman Weeks – Aye, Selectman Stockman – Aye, Selectman Duffy – Nay. Motion Carried.

Chairman Weeks stated she got an e-mail from the Chairman of the Conservation Commission, Mike Phelps, stating that Dave Durnam & Gary Chehames would like to continue their appointments with the Conservation Commission. Selectman Stockman Made a Motion to reappoint David Durnam and Gary Chehames to the Conservation Commission for 3 year terms. Chairman Weeks Seconded. Motion Carried Unanimously.

Chairman Weeks recognized Maryann Murray to address the Board in reference to the Beach Volunteer group. Everything is all set up and Maryann purchased first–aid kits, a bullhorn and hats so that the monitors could be recognized. Maryanne requested the Selectmen have Steve Hunter move the Rules sign closer to the Beach. The Selectmen agreed to ask Mr. Hunter to look at it.

The Selectmen decided to have a work session on Friday June 29, 2007 at 1pm.

Chairman Weeks Made a Motion to enter into Non-Public Session under the provision of RSA 91-A: 3, II(c). Selectman Stockman Seconded. Roll Call: Weeks – Yes, Stockman – yes, Duffy - yes. All Approved. The Selectman went into Non-Public Session at 11:45 AM.

Chair Weeks Made a Motion to Return to Public Session. Selectman Stockman Seconded. Roll Call: Weeks – Yes Stockman – yes Duffy - yes. Selectmen returned to Public Session at 11:55 am.

XI. ADJOURNMENT: Chairman Weeks adjourned the meeting at 11:55 am

Respectfully Submitted,

Cathy Pounder

Administrative Assistant