TOWN OF
CENTER
Telephone (603) 569-4539
Selectmen’s
Meeting
MINUTES
APPROVED:
10.29.07 w/corrections
I. CALL TO ORDER: Chairman Weeks called the meeting
to order at
II. REVIEW / APPROVAL MINUTES:
Selectman Stockman made a motion to approve the minutes of
The Minutes of the non-public session of October 18 were
reviewed. Selectman Stockman made a motion
to approve the minutes. The motion was
seconded by Selectman Duffy. Vote on the
motion was unanimous.
Minutes of the October 18 Work Session were reviewed. Chairman Weeks made a motion to approve the
minutes as corrected. Selectman Duffy
seconded the motion. Vote on the motion
was unanimous.
III. DEPARTMENT UPDATES: 4thMonday
– Road Agent
Steve Hunter reported on highway department activities: The
shoulders and ditches are being repaired on Tuftonboro Neck in anticipation of
adding a new surface next year.
Mr. Hunter noted he had received his performance evaluation
and wanted to discuss it. Chairman Weeks
advised that the Selectmen would schedule a non-public session with Hunter to
discuss the review.
Hunter reiterated his belief that 18 foot wide roads are
not wide enough. He noted that the edge
of the road is the hardest thing to maintain and feels the roads should be at
least 20 feet wide.
Chairman Weeks noted that the Planning Board has scheduled
a site walk for November 1 at
Selectman Duffy asked Hunter about getting some asphalt to
repair a pothole on the corner of
Chairman Weeks noted that Ed Bergeron of HEB Engineering
will be presenting the revisions for the
HEB also submitted a wetlands permit application for the High
Street Culvert. There was a brief
discussion about
Chairman Weeks asked about the culvert near the new subdivision
at the Hertel property. There was a concern that it needed to be cleaned. Hunter advised that one side has been
cleaned.
IV. TOWN
ADMINISTRATOR/ADMINISTRATIVE ASSISTANT REPORT
Cathy Pounder - Administrative
Assistant Report:
Pounder advised that the Town had received an email this
morning from Guy Pike from Lakes Region Fire Apparatus. He would like to be on the citizens safety services
committee. The Selectmen will add his
name to the list. Selectman Duffy noted
that William Magee would also like his name added to the list for
consideration.
The Town received a BTLA appeal for an abatement for George
and Irene Baker. The abatement was
already granted to the Bakers, so Cathy will research the issue to find out if
they are asking for another abatement.
1. Forrester advised
that the new pending list and calendar had been updated and forwarded to the
Selectmen. Upcoming calendar events
include:
-
a
presentation by CIP to the Selectmen on Wednesday, October 24 at
-
a
meeting with Mat Serge of Upton & Hatfield on Friday, October 26 at 9 a.m.
on the Trider Petition; Chairman Weeks noted that Anne Chapel, Cathy Pounder,
and she would be meeting with the attorney.
-
Employee
reviews are due October 26
-
The
Administrative Assistant and Town Administrator attending workshop on Town
Meetings
2. Chairman Weeks
mentioned that she had received complaints about the website not being
up-to-date. Forrester advised that
information is forwarded to the webmaster when received. Administrator will review the website.
3. Forrester advised
that the hearing for the Trider Petition is on November 2nd.
4. The Selectmen
received a letter from Town Counsel Sullivan advising that the Confirmatory Warranty
Deed has been recorded.
5. Forrester asked
the Selectmen when they would like to schedule the recycling presentation from
Don Maurer of NH DES. Chairman Weeks
asked to schedule it for November 12, when the Transfer Station has its monthly
department update.
6. Forrester advised
that she is following up with the NH DES about future landfill monitoring
requirements.
7. The draft Budget
Calendar has been submitted to the Selectmen for review and comment.
8. The
Cost-of-Living increase for 2008 is 2.3%.
Forrester asked if that was the figure the Selectmen would like to use
for 2008. Selectman Stockman asked
Forrester to confirm that this was the final figure.
9. Per Michelle
Clarke at the Department of Revenue Administration, they are still waiting for
information from
10. Lakeside Ambulance submitted a proposal for next year’s
ambulance service, which is 15% higher than last year.
11. Per Cathy Koukal at the
V. APPOINTMENTS:
1. David Ladd & Bob Iacovell –
Lanes End Road: David Ladd advised the Selectmen that he was neither for or
against Lanes End Road becoming a town road.
He gave a brief history of the road and ownership. He advised that the request is to turn Lanes
End (from Rte. 109) to
Chairman Weeks recommended submitting a petitioned warrant
article for vote at Town Meeting. There
was a brief discussion about how the association should present their case and
what information would be needed (possible surveying and engineering
work). Weeks urged Iacovell to get legal
assistance in drafting the warrant so that it would not be rejected by the
Department of Revenue
David Ladd submitted his draft warrant article regarding
the River Reach dredging project.
Chairman Weeks explained it will go before the Selectmen and Budget
committee and then goes into the warrant for town meeting. Weeks advised that Mr. Ladd should have a
representative at the February Budget Committee meeting to present their
warrant article.
2. Dawn Evans – Conservation
Commission: Ms. Evans met with the Selectmen to discuss instituting a used oil
recycling program. She spoke with Tim
Noury of the NH DES, who is very excited about getting this program up and
running. Out of 234 towns in state of NH
only 28 don’t have a center or a contract to do recycling of oil. The NH DES’ goal is to get all towns participating.
Evans advised that there is grant funding available, $2500
every year, with priority given to towns who don’t currently participate. Ms. Evans presented a PowerPoint presentation on
the benefits of a used oil recycling program.
She noted that the personnel at the Transfer Station were agreeable to
the program and Scott Greenwood, in attendance at the meeting, confirmed
that. Evans advised she was looking for
4 things from the Selectmen: a.) She
would like authorization to make a grant application on behalf of the town (She
advised that grants are due on December 1 for
Joe Kowalski warned that the program required constant
monitoring, and that more research needs to be done to make sure we know all
that’s involved. Scott Greenwood
commented that he didn’t see any problem with it and that it would be a benefit
to the Town.
Chairman Weeks made a motion to allow Ms. Evans to write
the grant application for the used oil recycling program. There was a brief discussion on how to ensure
that only Tuftonboro residents were disposing of their used oil. Selectman Stockman seconded the motion made
by Chairman Weeks. Vote on the motion
was unanimous. The Selectmen advised
that the cost of the program should be included in the Transfer Station budget.
3. Chief Thompson asked the Selectmen
if they had reviewed the Hazard Mitigation Plan he had submitted last week. The Chief wanted direction on how to pursue
this project before the end of the year because he has $6,500 budgeted for
it. Chairman Weeks advised that they had
received correspondence from the Lakes Region Planning Commission that they had
been contracted to help Tuftonboro with their plan. Additionally, the Commission was looking for
a $3,000 contribution towards the plan, and suggested that the Town become a
member in 2008. Chairman Weeks advised
the Chief that the Planning Board will make a recommendation on this and that
the $6,500 could still be used if it is contracted before the end of the year.
4. Ed Bergeron –
Bergeron presented the Selectmen with revisions made to
Bergeron noted that HEB has been in contact with Mary
Hersey about the plans.
Selectman Stockman noted that a lot of residents walk along
There was a brief discussion about turning radiuses at the
parking lot and ramp area and installing a concrete ramp in the water.
Bergeron advised that additional survey work needs to be
done because Fish & Wildlife want to know where every 6” diameter or larger
pine tree is located. Bergeron estimated
$2,000.00 in cost to do this work.
Bergeron presented a cost estimate of $457,044, and advised
that the entire project probably won’t be eligible for grant funding. He noted that the NH DES Watershed Restoration
Protection Grant would probably be available because of the concerns about the
health of
There was a discussion about work needing to be done this
year relative to test borings in order to give a better estimate of what the
real project costs will be. Bergeron
advised that test borings are not in the current scope of work. Bergeron advised that there was still time to
do test borings this year. Chairman
Weeks asked Forrester to review this year’s budget to see what funding is
available.
Chairman Weeks noted that they should probably have a
public hearing on the
Chairman Weeks noted that she met with the Parks & Recreation
Commission at the Gould property. They
Commission is working on the trails and have accomplished a lot so far and some
really nice trails are taking shape.
Mike Phelps asked if a notice could be posted restricting wheeled
vehicles. Chairman Weeks commented that
she didn’t want to start imposing rules until they see how the trails are being
used
Weeks advised that she, Barbara Wood, Betsy Frago, and Joe
Kowalski have been working on the Time Warner project and have already logged
38 ½ hours in a week and a half. They
are identifying how many households are in Tuftonboro at the direction of the
attorney.
Chairman Weeks noted that the Selectmen plan to do a work
session with the ZBA and noted that the recent articles in Town & City on
Riggins Rules and ex parte communications would be a good basis for the
agenda. Weeks advised that she thought
the meeting should be expanded to include the Planning Board and that we should
ask Attorney Upton to facilitate the meeting.
The meeting should take place some time in November. Forrester will set this meeting up.
The Selectmen had a brief discussion about the cemetery
boundaries. Chairman Weeks noted she had
met with the Cemetery Trustees and that there is a problem with the fence line
in relation to cemetery plots. The
cemetery lot layout comes nearly all the way to the building and that as a
result, a good number of plots were lost.
Selectman Stockman said he had met yesterday with Ann Hackl and the man
who set the corners. They were able to
locate all the plots and there is no problem.
Stockman suggested that the Town mark the granite posts with numbers so
they can be found. He is convinced there
is no encroachment. A lot of the corner markers
are covered with grass and sand and needs to be cleaned up and tagged…it’s mostly
a matter of finding them. Mike Phelps
noted that
Mike Phelps advised the Selectmen that he had gone down to NH
DES brought back a stack of papers from their files relative to the Wolfeboro
Sewer project. The Conservation
Commission is meeting this afternoon in a workshop to go over the documents and
create a strategy and then get a letter to the Attorney General. The Conservation Commission expects to have a
work session every Monday to keep track of the Wolfeboro Sewer project. Chairman Weeks asked if the Commission has
gotten any legal or technical assistance on this. Phelps advised that they are waiting on the state
to see if their appeal is accepted. If
it gets more complicated then they would expect the need to hire someone to
represent the Town.
VI.
SIGNATURE:
1. Intent to Cut – James & Jane
Webster
2.
3. Building Permits: Amy Goodman & Tom Marden; James
Breslin, Amg Nom. Trust;
4. Right of Burial – 3 lots for Donovans
5. Timber Tax Levy for Greymont
VII. NEW
BUSINESS:
1. Vote on Lights for the Town Office Front Entrance and
Parking Lot- Selectman Stockman made a motion to purchase the lights. The motion was seconded by Selectman Duffy. Vote on the motion: Selectman Stockman – yes,
Selectman Duffy – yes, Chairman Weeks – abstain. The quote ($1,400) does not include labor.
2.
3. Joint Loss Safety Committee Follow Up to Annual Safety
Inspections – The JLSC will be visiting all departments on November 14 to
followup on recommendations made.
VIII. CONTINUED BUSINESS:
1. MRI Professional Services Agreement – Forrester advised that this was the contract
for financial training for the Administrative Assistant. Chairman Weeks advised that this was in lieu
of a bookkeeper. Selectman Stockman made
motion to sign the contract. Chairman
Weeks seconded the motion. Vote on the
motion was unanimous.
IX. CORRESPONDENCE:
1. Lakes Region Planning Commission
- 2008-2009 Membership Rate
2. Lord Ambulance Service - 2008
Budget Cost
3. Standard Dredge and Fill
Application – Town of
4. LRHHPF Joint Board Meeting
Minutes – 9/20/07 &
5. CIP – Agenda for
6. DOT Driveway Permit – Phil
Sheridan
7. Septic Approvals – Christine/Glenn Cordelli, Elizabeth/Richard
O’Rourke, Anchorage Realty Trust, Mark Ferman, Bruce Sanderson, Barbara Jones,
George K. Plummer III
OTHER MAIL: Letter from Fairpoint Communications Verizon about
broadband service; Comprehensive Environmental Incorporated, booth at LGC Conference;
American Red Cross – report on their activities; DRA newsletter; NH Business
Review.
X. PUBLIC
MEETING:
Joe Kowalski asked the Selectmen about the hazard
mitigation plan. Chairman Weeks
explained that the Town had been denied grant funding previously because we
didn’t have a hazard mitigation plan.
LRPC has been contracted to help Tuftonboro with their hazard mitigation
plan and has asked for a financial contribution. Chief Thompson brought in three different
hazard mitigation plans which have been reviewed by the Planning Board.
Kowalski asked the status of the work session of the
citizens safety services project.
Chairman Weeks advised that the Selectmen are looking at a second
draft. The Selectmen are going to wait
till after the CIP presentation before recruiting members to the citizens
safety services committee.
There was a brief discussion about posting an advertisement
in the paper on the CIP presentation to the Planning Board and Budget Committee
scheduled for October 30. Forrester will
speak with
Chairman Weeks noted that she did speak with Roger Murray about
the conservation trust easement for
Chairman Weeks made a motion to go into non-public session
per RSA 91-A:3(II)(a) at
Chairman Weeks made a motion to return to public session at
No action was taken during the non-public session.
XI. ADJOURNMENT: Chairman Weeks adjourned the meeting at
Respectfully
submitted,
Town
Administrator