TOWN OF TUFTONBORO

PO BOX 98, 240 MIDDLE ROAD

CENTER TUFTONBORO, NH  03816

Telephone (603) 569-4539

Fax (603) 569-4328

 

Selectmen’s Meeting                                                                December 10, 2007

Minutes

 

Approved w/corrections: 12.17.07

 

PRESENT:  Chairman Weeks, Selectman Stockman, Selectman Duffy, Cathy Pounder,

Jeanie Forrester

 

I.    CALL TO ORDER: Chairman Weeks called the meeting to order at 9:04 a.m.

 

II.   REVIEW / APPROVAL MINUTES:

December 3, 2007 Selectmen’s Minutes – The Selectmen reviewed the December 3rd minutes.  Selectman Stockman made a motion to accept the minutes.  The motion was seconded by Chairman Weeks.  Vote on the motion was unanimous.

 

December 3, 2007 Work Session Minutes - The Selectmen reviewed the December 3rd work session minutes.  Selectman Stockman made a motion to accept the minutes with corrections.  The motion was seconded by Chairman Weeks.  Vote on the motion was unanimous.

 

December 3, 2007 Non-Public Minutes #1 - The Selectmen reviewed the December 3rd non-public minutes #1.  Selectman Stockman made a motion to accept the minutes with a correction.  The motion was seconded by Chairman Weeks.  Vote on the motion was unanimous.

 

December 3, 2007 Non-Public Minutes #2 - The Selectmen reviewed the December 3rd non-public minutes #2.  Selectman Stockman made a motion to accept the minutes.  The motion was seconded by Chairman Weeks.  Vote on the motion was unanimous.

 

III.  DEPARTMENT UPDATES

2nd Monday – Code Officer and Transfer Station

 

Scott Greenwood, as Acting Supervisor at the Transfer Station, gave the following report:

  1. Operations are running well; computers shipped out on Thursday.

 

  1. Harvey Jenness will start this week temporary, part-time in Fred Sargent’s absence.

 

  1. Greenwood had a discussion with Zee Medical about getting an AED (automated external defibrillator) for the Transfer Station.  The cost is $1895.  Zee Medical would like to make a presentation to the Selectmen about the AED.  Greenwood stated that it would be valuable to have this equipment on hand.  Greenwood will speak with Chief Thompson to get his input.  Selectman Stockman asked if any of the employees at the Transfer Station were certified in CPR; Greenwood said “no.”

 

  1. Joe Kowalski asked about the metal that had been picked up this week and said he’d like to see more controls put in place relative to access to the Station by vendors.  Perhaps a letter could be sent to the vendors saying that we would contact them when scrap metal is ready to be picked up.

 

Jack Parsons gave an update on Code Enforcement:

  1. Letters have been sent out to applicable residents regarding junk vehicles stored on their property.

 

  1. Bill Holmes has begun removing junk vehicles and that continues to progress.

 

  1. Six permits for new homes were issued in November.

 

  1. 415 inspections have been done to date.

 

  1. Jack and Selectman Duffy will be attending the Shoreland Protection workshop tomorrow.

 

Chairman Weeks noted building permits this week included: John Wilkens and Chillin’ & Grillin LLC.

 

Chief Thompson gave an update on a federal grant application:

  1. The grant is for $214,955 (95%/5% match from the Town [$10,747]).  The grant is for 25 airpacs to replace those that are now failing.

 

  1. Received an email request on Friday for additional information.

 

  1. Selectmen need to sign a document verifying account and routing information.

 

  1. Once the Selectmen have signed the document the Chief will get the appropriate bank signatures and forward the document.

 

  1. The Chief advised that he had received a second email asking if the Town would accept a reduced grant award for 18 airpacs versus the 25. If the grant amount is reduced, the $10,747 portion would also be reduced.

 

  1. The Chief will ask for the complete grant request.

 

  1. The Chief noted that there is $1500 in the Emergency Management budget for grants that could be used for the Town’s match, with the remaining balance coming from the Fire Department budget, the officer’s line. 

 

  1. Selectman Stockman made a motion to sign the document.  Selectman Duffy seconded the motion.  Vote on the motion was unanimous.

 

IV.  TOWN ADMINISTRATOR/ADMINISTRATIVE ASSISTANT REPORT:

The Town Administrator gave the following report:

  1. Updated calendar and pending list have been given to Selectmen.

 

  1. Forrester spoke with Stantec regarding the contract.  Stantec agreed that if they received some assistance from the Town on the application that they could reduce the cost.

 

  1. Forrester asked the Selectmen if they were ready to make a decision on the Hazard Mitigation Plan.  Selectman Duffy said he needs to review the sample plans first.

 

  1. The assessment report from RPF Associates, Inc. on the Dearborn property is in the Selectmen’s mail and needs to be reviewed.

 

  1. MRI’s proposal along with cost estimates need to be reviewed by the Selectmen and a decision made on which option to choose.  Forrester noted that the costs were higher than she expected.  As an alternative to MRI, she contacted Grzelak & Company to see what they would charge to train the Administrative Assistant and if they were available to do so.  They are available and the cost seems more reasonable as well as the timeframe to get the training accomplished.

 

The Administrative Assistant gave the following report:

  1. There are some non-public issues that need to be discussed. Information is in the Selectmen’s packet.

 

  1. Scott Marsh/MRI was in on Friday to review BTLAs and abatements.  He’s sent a letter to the Current Use properties and is requesting survey information.

 

  1. The deed has been prepared for Robert Jordan.  The Jordans would like to attend the Dec 17th meeting to sign the document.

 

  1. The Granite State News will be at the Boston Cane ceremony on Dec. 17th at 10 a.m.

 

  1. The Trustees of the Trust Fund would like the Selectmen to include in the budget $5,000 a year for the Tuftonboro Scholarship Fund. – The Selectmen had a brief discussion about this and decided it was not appropriate and would not recommend to the Budget Committee.

 

  1. Pounder advised that she has researched accounting classes and found one that she can attend locally in the evenings.  Chairman Weeks asked to be sure and include the expense in the budget.

 

  1. Pounder advised that Munismart has been sold to another company, but expects no change in service.

 

  1. Pounder asked the Selectmen to advise what account the asbestos inspection expense should be paid from.  The Selectmen advised it should be paid from the public safety facilities line.

 

V.   APPOINTMENTS:

 

  1. Highway Safety Committee  -  meeting will be rescheduled; Chief Shagoury was out sick.

                            

VI.  SIGNATURE:

 

  1. Letter to Moultonborough from Tuftonboro Conservation Commission re: the Paul D. Stinson Trust subdivision – The Conservation Commission asked the Selectmen to sign.  Selectman Stockman made a motion to sign the document.  The motion was seconded by Selectman Duffy.  Vote on the motion was unanimous.

 

  1. Selectman Duffy noted there is a meeting on Thursday night at 7 p.m. to discuss a hammerhead that is being proposed.  This road connection will create more sanding and salting and will affect the quality of Melvin River.

 

  1. Stantec Contract for Monitoring Tuftonboro Land Fill – Selectman Stockman made a motion to sign the contract.  The motion was seconded by Selectman Duffy.  Vote on the motion was unanimous.

 

  1. Lakes Region Animal Shelter Service Agreement – Selectman Stockman made a motion to the service agreement.  Selectman Duffy seconded the motion.  Vote on the motion was unanimous.

 

  1. Property & Liability Multi-Year Agreement – 5% discount; -  Signing of the contract put on hold till Forrester researches.

 

  1. Forest Fire Report/Bill – Selectman Stockman made a motion to sign the document.  The motion was seconded by Chairman Weeks.  Vote on the motion was unanimous.

         

VII.   NEW BUSINESS:

  1. Mind Fire Network Review – Forrester reported that the computer software/hardware assessment has been completed and asked Selectmen to review the report and its recommendations.

                                               

VIII.  CONTINUED BUSINESS: 

 

IX.     CORRESPONDENCE:

1. Christmas Cards from Avitar, Water Industries, NH Federal Credit Union & Dow Sand & Gravel

2. Phil Martin – Video Complaint

3. NH Co-op Extension Water Quality Monitoring Report

4. NRRA Marking Committee Meeting Agenda & Minutes from 9/12/2007 Meeting

5. ZBA Public Notice Wed. Dec. 19, 2007 at the Town House

6. Statewide Education Tax Warrant - $2,483,447 (donor tax)

7. Minimum Impact Application for Robert Anderson

8. Standard Dredge and Fill for Judith Khetani

9. Standard Dredge and Fill for Chillin and Grillin

10. Standard Dredge and Fill for Lou Zajac

11. RPF Associates Inc. report on 220 Middle Road – Dearborn Property

12. Stantec Groundwater Monitoring Report for the Tuftonboro Landfill

 

X.   PUBLIC MEETING:

There was a brief discussion about the Lang Pond Road project.  Mike Phelps asked about feedback from Mary Hersey.  Chairman Weeks stated that the application to the state should not be delayed and HEB will move forward.

 

XI.  NON-PUBLIC PER RSA 91-A: 3, II (c)

          Chairman Weeks made a motion to go into non-public at 10:15 a.m. per RSA 91-A:3 II(c).  Selectman Stockman seconded the motion.  Vote on the motion:  Weeks – yes, Stockman – yes, Duffy – yes.   

 

          The Selectmen moved out of non-public at 10:22 a.m.  Welfare issues were discussed.

 

XII.    ADJOURNMENT:  Selectman Stockman made a motion to adjourn the meeting at 10:23 a.m.  The motion was seconded by Selectman Duffy.  Vote on the motion was unanimous.

 

Respectfully submitted,

 

 

Jeanie Forrester

Town Administrator