Town of
Meeting of the Selectmen
*Accepted*
5.14.07 w/corrections
Present: Chairman Weeks, Selectman Stockman, Selectman
Duffy
Selectmen reviewed mail, which included: Resignation letter from J. Rollins as Secretary to
the Planning Board; 2 letters from Bruce Pigott; invitation to Municipal
Financing Seminar; LGC workshop notification; memo re: GWRSD payment; letter
from Tony Triolo; NRRA letter re: dues; DRA Inventory of Property Transfers for
Mark & Bethany Evitts, Cynthia & Michael Ingalls, Richard H. Milnes;
letter from Helme Cole & Smith PC re: Illingworth to Lemieux Real Estate
Transfer; NH Office of Energy & Planning letter re: 2006 Population
Estimates; draft thank you letter to Wolfeboro Selectmen; NH BTLA memo re:
administrative rules; email from Pat Remick re: Constitutional Amendement;
letter from Stantec re: Tuftonboro Landfill Groundwater Monitoring Report;
Warranty Deed on Gould property; letter from Frank Michel, PLLC re: Milnes to
Bareham Property Transfer; ZBA notification of hearing on wireless
telecommunication; letter from NH DHHS re: WIC Nutrition Program; US Census
Bureau News re: workshop; US Bankruptcy Court notice Victoria Avis Van Dyke;
Our Town Energy Alliance newsletter; NH DOS re: applicant briefing meetings for
Major Disaster Declaration; NH DES Minimim Impact Expedited Application for Les
& Barbara Frederick; CDFA memo re: CDBG grant application workshop; memo
from Town Clerk re: office hours; ZBA Notice of Decision for Kevin Gillis; lot
line adjustment for Mary Hersey; subdivision plan of lands for James F. Taylor;
letter from Northern Human Services thank you for support letter; agenda for
GWRS Board Meeting; HEB letter re: drainage analysis of Ridgeway Estates;
Coalition Communities letter re: constitutional amendment; Tuftonboro Planning
Board notices re: Tuftonboro Historical Society site plan review and
application from Lloyd & Marion Morgan and Dorothy Colbert for a boundary
line adjustment; approval for construction from NH DES for Richard Marriott;
Building Permit Applications for Richard Rowsell, David Parsons, and Craig
& Terri Sontra.
Items for Signature: Irrevocable
Standby Letter of Credit for Zadeda Farms, Inc.; Management Representation
Letter from Grzelak and Company, P.C.; Application for Current Use for James
Stockman, Brian & Mary Beth Stockman; and Beverly Goodrich.
At approximately
Minutes of the April 30 BOS
Meeting were reviewed and corrections made.
Selectman Stockman made a motion to accept the minutes with corrections,
seconded by Selectman Duffy, with all in favor.
The minutes of the April 30 Work Session were reviewed and corrections
made. Selectman Stockman made a motion
to accept the minutes with corrections, seconded by Selectman Duffy, with all
in favor.
The Town Administrator gave
the following report:
Chairman Weeks reminded the
Selectmen that they have an exit interview scheduled with Jason Boucher on
Friday at
Chris Sargent, Boy Scout
Eagle Troop 165, made a presentation to the Selectmen on the Eagle Project
Proposal for Aerobics Stations at
He provided a written
proposal for the Selectmen’s consideration.
The proposal is to build six aerobic stations, providing an exercise
course for the
Chief Shagoury presented a
department head update, reporting on various arrests, felonies, burglaries,
etc. The Chief advised that he would be
writing letters of commendation for Officer LaFavre and Sergeant Thompson for a
suicide incident.
Selectman Duffy remarked that
he’s noticed cruisers out in front of the school and gave kudos to the
Chief. Selectman Duffy asked if there
were any plans for staffing after Jason Boucher leaves. The Chief stated that the Department would
need to rely on the State Police and Sheriff for assistance. There was a brief discussion about personnel
policies as related to staffing and promotion.
Selectman Duffy would like to change the personnel policy to allow
quicker promotion.
The Chief also noted that
he has been reviewing want ads and that there are about 50 openings
statewide. The competition for officers
is great. Selectman Duffy stated he
would check with the
There was a discussion
about the Police Department’s vehicle maintenance program. Selectman Duffy would like to meet with the
Chief to go over the records. The Chief
stated that Tuftonboro’s vehicles were in better condition than most other
police department vehicles of the same age.
Chairman Weeks commented
that during last week’s meeting they had a discussion about each police officer
having their own vehicle. She noted that
this was common for most stations in the county,
not the country. There was a
misunderstanding about what Chairman Weeks had said and she wanted to correct
the misunderstanding. Chairman Weeks also
suggested that we may want to look into leasing vehicles, which may be less
expensive for the Town.
Chief Shagoury advised that
he will schedule interviews for this Thursday at
Under Items for Signature,
Chairman Weeks wanted to check with the Town engineer first regarding the
Irrevocable Standby Letter of Credit for Zadeda Farms, Inc. If the Selectmen are in agreement, and the
Town engineer advises it is acceptable, then Chairman Weeks will sign the
letter of credit. The Selectmen agreed.
Also in Items for Signature
was a thank you letter and certificate for Karen Abraham, two Notice of
Appointments for Annette Cram and Tony Lyon, which the Selectmen signed.
The Selectmen will review
the draft financial statements and sign the Management Representation letter
next week, if the report is acceptable.
There were three
applications for current use, which need additional dimensions submitted first,
so that it is clear exactly what is going into current use.
Chairman Weeks noted that
the sewage disposal meeting last Tuesday with the Wolfeboro Selectmen went very
well. With approximately 100 people in
attendance, it was very calm, informative, and positive.
Chairman Weeks also
reported on the pandemic influenza table top meeting she attended last
week. She commented that she was surprised
to learn just how much is involved in pandemic preparedness. Although there is a regional plan, each town
is required to have their own plan.
John Simms asked if it
would be ok to have another meeting of the water study committee to prepare a final
report/proposal to Selectmen on how the town should move forward. Chairman Weeks noted that the Selectmen had
not formally appointed a committee on the Wolfeboro Sewage Project and that she
expected the information from Wolfeboro’s project would come through
Tuftonboro’s health officer and the Selectmen’s office. Chairman Weeks advised that if Mr. Simms’
group would like to make recommendations to the Selectmen that would be
fine.
Chairman Weeks spoke with
Chairman Weeks stated that
in preparing the paperwork for the bond, Bond Counsel needed to have a figure
for the rental income. Selectman
Stockman thought $500 would be a fair price, given the condition of the house
and the contingencies (will need to have access through the driveway to get to
the property). Chairman Weeks will
advise the potential renter of the rental price and also advise that he/she is
required to obtain renter’s insurance naming the town as the landlord.
Chairman Weeks reported
that the Planning Board met last week for its regular session, which was
devoted entirely to the cell tower application.
She noted that the Planning Board had hired an expert consultant who
made a very helpful presentation. There
was mention of airports in the area being reactivated. It was suggested that they should be reviewed
to verify the status of the land, i.e., is it in current use?
Chairman Weeks asked if the
Selectmen had gotten a chance to review the information on Class VI Roads. Selectman Stockman had not gotten a chance to
review the information, so it will be revisited at next week’s meeting.
Selectman Stockman reported
that he had gotten a chance to look into fuel oil prices but wanted to do a
little more research. Selectman Duffy
wondered if the businesses were bonded, referring to an article in the paper
about bonded fuel oil companies.
There was a discussion
about the Capital Improvements Program Committee. It was decided that there would be seven (7)
members of the committee. Chairman Weeks
thought that having a Selectman on the committee may act as a bridge for
passing on information about department activities. Selectman Duffy stated that it was his
understanding there would not be a Selectmen’s representative on the committee. After a brief discussion, Selectman Duffy
made a motion to not have a Selectman on the committee. The motion was seconded by Selectman
Stockman, with Selectmen Stockman and Duffy in favor, and Chairman Weeks
abstaining from the vote. Selectman
Stockman commented that if someone on the committee runs for Selectman, they
would need to resign from CIP. Selectman
Duffy agreed. The Selectmen agreed the members of the
committee should have rotating terms. It
was agreed that there would be 2 people for a three-year term, 2 people for a two-year
term, and 1 person for a one-year term.
The Planning Board and Budget Committee representatives would serve one
year terms and be up for re-appointment depending on their status on their
respective boards. The Selectmen
reviewed the slate of candidates and made the following nominations: a motion
was made by Chairman Weeks, seconded by Selectman Stockman, with all in favor
for Tony Lyon, representative from the Planning Board for a one year term;
Lloyd Wood, representative from the Budget Committee for a one year term; John
Simms for a three year term; Ellen Laase for a three year term; a motion was
made by Chairman Weeks, seconded by Selectman Stockman, with all in favor for
Christie Sarles for a two year term; a motion was made by Selectman Stockman,
seconded by Selectman Duffy, with all in favor for Bruce Pigott for a two year
term; and a motion was made by Selectman Duffy, seconded by Selectman Stockman,
with all in favor for Erin Donnelly for a one year term.
Joe Kowalski mentioned that
there is some work that has not been completed at the Transfer Station. Jeanie Forrester will contact the Transfer
Station to get the information needed.
Selectman Duffy suggested that we look at all the Town buildings to see
what kind of condition they’re in. He
suggested getting a local contractor to volunteer to look at all the buildings
and advise the Selectmen on their condition.
There was a suggestion that a committee might be formed to address this.
Chairman Weeks reviewed the
mail, noting letters from Bruce Pigott criticizing Chairman Weeks on her
demeanor and statements during the April 23rd Board of Selectmen’s
meeting. Chairman Weeks commented that
it is a Selectman’s responsibility to represent the public and public safety
concerns as well as be consistent and follow the rules. It was not her intent to give anyone the
third degree on any issue or to lecture anyone.
Also in the mail was
information about a Local Government Center workshop; a memo requesting early
payment of the school district payment; a letter from Tony Triolo asking for
assistance from the town in contacting the State to aid in the clearing of the
river and channel from debris left from the last storm; a request from the
Office of Energy and Planning for information on population estimates; and a
draft thank you letter to the Town of Wolfeboro for last week’s presentation on
the sewage project. Chairman Weeks asked
Jack Parsons and Jeanie Forrester to work on getting the information to OEP on
population estimates; Chairman Weeks advised Mr. Simms that the Selectmen would
send a thank you letter, but would wait on submitting a draft “document on some
of the agreements and commitments” that were made (as mentioned in the draft
thank you letter).
Other mail included a
notice from the BTLA re: administrative rules due to expire in December; a memo
from the Coalition Communities; a report on the Tuftonboro landfill groundwater
monitoring (there were no significant changes); a ZBA notice for a cell tower
hearing in Meredith; a notice of a Department of Safety Meeting for Disaster
Relief; information on a CDFA grant writing workshop; information on a Census
Bureau workshop; a memo from the Town Clerk regarding a schedule conflict, so
that the Town Clerk’s office won’t be open on Friday till 10 a.m.; a GWRS Board
Meeting tonight at
Roger Drowne met with the
Selectmen regarding Lance Williams and his logging activities. He asked the Selectmen to take action and
resolve this problem. There was
discussion about the activities, including the sand shed, the garage and the
traffic and noise. Selectman Duffy
commented that the Selectmen need to come up with a solution to this
issue. The Selectmen agreed to speak
with Attorney Upton and get a legal opinion on the matter.
The meeting adjourned at
Respectfully submitted,
Jeanie Forrester
Town Administrator