TOWN OF TUFTONBORO

PO BOX 98, 240 MIDDLE ROAD

CENTER TUFTONBORO, NH  03816

Telephone (603) 569-4539

Fax (603) 569-4328

 

Selectmen’s Meeting                                                                  December 3, 2007

 

Minutes

 

Approved: 12.10.07

 

PRESENT:  Chairman Weeks, Selectman Stockman, Selectman Duffy, Administrative Assistant Pounder, Administrator Forrester

 

I.    CALL TO ORDER: Chairman Weeks called the meeting to order at 9 a.m.

 

II.  REVIEW / APPROVAL MINUTES:

November 26 Selectmen’s Meeting Minutes – The minutes were reviewed.  Selectman Stockman made a motion to accept the minutes as corrected.  Chairman Weeks seconded the motion. Vote on the motion was unanimous.

 

November 26 Work Session Minutes - The minutes were reviewed.  Selectman Stockman made a motion to accept the minutes as corrected.  Chairman Weeks seconded the motion. Vote on the motion was unanimous.

 

November 29 Work Session Minutes - The minutes were reviewed.  Selectman Stockman made a motion to accept the minutes.  Chairman Weeks seconded the motion. Vote on the motion was unanimous.

 

November 29 Non-Public Minutes - The minutes were reviewed.  Selectman Stockman made a motion to accept the minutes as corrected.  Chairman Weeks seconded the motion. Vote on the motion was unanimous.

 

III.    DEPARTMENT UPDATES

          1st Monday – Police

Chief Shagoury gave an update on Police Department activities which included the following:

  1. The PTCO contacted Sgt. Hathcock about having child identification kits available during their field day at the end of the year.  The Chief advised that this is in the community outreach budget and the department would be participating.

 

  1. There was a brief discussion about the police officer candidate. Shagoury advised that they will do a background investigation once the candidate signs a release.

 

  1. Department activity included 2,560 calls for service; motor vehicle and summons are down; arrests are down some; felonies are higher than last year; incidents up very slightly.

 

  1. The Chief would like to set up a meeting for next week for the highway safety committee meeting to look at projects to consider for grants (speed trailer, video system on new cruiser, bicycle helmets, tire deflation, extra patrols for speed).  He will generate grant forms for next week to discuss.

 

  1. There was a brief discussion about the Operation Ranger grant.  The Chief advised that the tobacco companies were granting free Ranger ATVs, but some towns have refused because of the smokeless tobacco logo on it.  The Selectmen agreed to pass on this grant.

 

  1. Chairman Weeks noted the certificate the Chief had just received for training in  Best Practices in Use of Force & Emergency Vehicle Operations, from the NH Public Risk Management Exchange.

 

IV.  TOWN ADMINISTRATOR/ADMINISTRATIVE ASSISTANT REPORT:

The Administrative Assistant gave the following report:

  1. Jack Parsons has signed himself and Selectman Duffy up for the Shoreland Course on December 11 from 1 p.m. to 4 p.m. at NH DES in Concord.

 

  1. There will be a non-public today to discuss some welfare cases.

 

  1. NRRA will start billing the Town as a non-net town.  This means we will receive checks and bills separated for better account tracking.  The process is starting immediately so that by January 1st all bills will be in non-net form.

 

  1. Heather Cubeddu would like to schedule a meeting with the Selectmen for the week of December 17th to present the Boston Cane to Dot Morris.

 

  1. The stipend letters have been printed and are ready for signature.

 

  1. Longevity payments have been completed for Town employees.

 

  1. Beverly Raymond of North Country Transit would like to schedule her presentation to the Selectmen for the January 31st meeting.

 

The Town Administrator gave the following report:

1.  Selectmen have their updated calendar and pending list.

 

2.  Advised Selectmen of conversation with Kimon Koulet of the Lakes Region Planning Commission.  Once the Town becomes a member of the LRPC, the Commission can begin the Hazard Mitigation Plan.  There was discussion about timing of becoming a member and the impact on when the plan could be done.  Chief Thompson researched several hazard mitigation plans and is waiting for a contract from a consultant.  The consultant can start immediately, once the contract is signed.

 

3.  Forrester reported that HEB has advised that all the repairs at the Transfer Station have been completed.

 

Chairman Weeks noted that she had met with CIP committee members on Thursday night and reviewed the CIP final report.  Weeks noted that it was a very good discussion.  She reminded everyone that the CIP Committee is hosting a public meeting this Saturday, December 8 at 11 a.m. at the Tuftonboro Central School.  The CIP Committee asked the Selectmen to be involved.  Chairman Weeks noted that she planned to make some opening remarks.  Selectman Duffy remarked that he would like to make some comments as well.

 

The CIP Final Report is now on the website, thanks to Joe Kowalski.

 

V.  APPOINTMENTS:

          1. Mike Phelps was invited to speak with the Selectmen about the environmental study that the Conservation Commission budgeted for 2008.  At last week’s Budget Committee it was suggested that it might be better to have the study listed as a warrant article, rather than in the operations budget.  After some discussion, Phelps advised that the Conservation Commission would like to keep the study in the operations budget.

 

Selectman Duffy asked that the Selectmen write a letter to the Moultonborough Selectmen about their concerns relative to the project behind the Sara Lamb farm.   Selectman Duffy made a motion to have the Selectmen send a letter. The motion was seconded by Selectman Stockman.  Selectman Stockman said that the Conservation Commission has a major role to play and they should write the letter.  Jerry Light said it is vitally important that the Selectmen show support. 

 

Chairman Weeks commented that she had not seen the plan and did not want to send a letter until she’s had a chance to review it.  Selectman Duffy will bring the plan in for Weeks to review.  After further discussion, Mike Phelps said the Conservation Commission would draft a letter for the Selectmen and the Conservation Commission to sign and would bring it to the Selectmen for consideration.  Selectman Stockman tabled the motion until Weeks has reviewed the plan. 

 

There was a brief discussion about the Wolfeboro Sewage Treatment plant.  Chairman Weeks feels that the environmental study proposed in the Conservation Commission budget is the appropriate way to move forward on this project. 

 

          2.   Mary Hersey cancelled her 10:30 a.m. appointment with the Selectmen due to inclement weather.      

                  

VI.     SIGNATURE:

          1. Tuftonboro Landfill Post-Closure Monitoring Contract – Forrester advised the Selectmen that she had reviewed the contract, but still has some questions and would like the Selectmen to hold off signing the contract for another week.

         

2. NH Electric Co-Op Pole Licenses – Selectman Stockman made a motion to sign the licenses.  The motion was seconded by Chairman Weeks.  Vote on the motion was unanimous.

                   

3. E9-1-1 Mapping Liaison Form for Dept. of Safety – the form was signed.

         

4. HEB Agreement Letter – for the Hertel Subdivision, Federal Corner Road.  Selectman Duffy asked if HEB was the primary engineer.  Chairman Weeks briefly explained the process of engineers reviewing subdivision plans.  Weeks noted a deadline of December 14th and made a motion that the Selectmen sign the document but not send it until the Planning Board approved it on Thursday night.  Selectman Stockman seconded the motion.  Vote on the motion was unanimous.

 

          5. Community Bank & Trust – Agreement to Secure Public Deposits – Selectman Stockman made a motion to sign the agreement.  The motion was seconded by Selectman Duffy.  Vote on the motion was unanimous.

 

          6.  Administrative refund for an abatement for Bald Peak Land Company.  Selectman Stockman made a motion to authorize Cathy Pounder to process the refund.  Chairman Weeks seconded the motion.  Vote on the motion was unanimous.

 

7.  Gerald C. Bald, Administrative refund – Selectman Stockman made a motion to authorize Cathy Pounder to process the refund.  Chairman Weeks seconded the motion.  Vote on the motion was unanimous.

                            

8.  Application for Lang Pond Road Dredge and Fill – Selectman Stockman made a motion to sign the application.  Chairman Weeks seconded the motion.  Vote on the motion was unanimous.

 

VII.    NEW BUSINESS:

                                               

VIII.  CONTINUED BUSINESS: 

 

IX.     CORRESPONDENCE:

1. Chief Shagoury – Best Practices in Use of Force & Emergency Vehicle Operations

2. DES Complete Forestry Notification – William Barton

3. Parks & Rec. 11/13/07 Minutes and 12/3/07 Agenda

4. Notice from DRA municipal services staff is having a roundtable on warrant articles

                              

X.      PUBLIC MEETING:

 

XI.     NON-PUBLIC PER RSA 91-A: 3, II (c)

Chairman Weeks explained that the Selectmen would go into non-public for discussion and then come out of non-public and adjourn the Selectmen’s meeting.

 

Chairman Weeks made a motion to go into non-public per RSA 91-A:3, II(c) at 10:25 a.m.  Selectman Stockman seconded the motion.  Vote on the motion: Weeks – yes, Stockman – yes, Duffy – yes.

 

The Selectmen moved out of non-public at approximately 11 a.m. 

 

XII.    ADJOURNMENT:  Upon returning from Non-Public, the Selectmen’s meeting adjourned at 11 a.m.

 

Respectfully submitted,

 

Jeanie Forrester

Town Administrator