TOWN OF
Selectmen present:
Chip Albee, Susan Weeks and Bill Stockman.
Selectmen reviewed mail, which included: Building Permits for American Youth Foundation, Museum Lodges, Paul O’Connor, Mary Alice Hatch, Thomas Lafavre, John Dorn; Approval for Construction for Karen/Michael Haeger, Greater Boston YMCA, Bente/Craig Starble, George K. Plummer III, Lauren Liddell Hadley Trust; PBN for David Knoll; Property Transfers from Dearborn et al to Town of Tuftonboro, David Greenwood to David Greenwood et al, Jeannine Bock to Elizabeth Wood, Donald & Darlene Demers to Randall & Linda Doerr; NH Dept. of Safety re: 2006 Grant Application Period; NHDES re: 2006 Draw Down of Lakes List; E-mail from NHDES re: 2006 Watershed Conference; Coalition Communities; Request for letter of support from Lake Winnipesaukee Watershed Assoc.; Primex information re: Menu of Services; Primex reminder re: training – The ABC’s of Human Resources; LGC re: Municipal Volunteer Awards; NH Election Manual; Business Review; LGC Benefits Bulletin; NH Civil Engineer; Wetlands & Non-Site Specific Permit for Michael Rogers.
Items for Signature: NH Local Health Officer Nomination
Correspondence Folder:
At approximately 9:05 Chairman Albee called the meeting to order. The first order of business was review of the minutes. Selectman Weeks made separate motions to accept the minutes of 8/28, 8/29 and the non-public minutes of 8/28 as written. Seconded by Selectman Stockman with all in favor.
Selectman Weeks reported that the Planning Board met with planner Joanna Whitcomb last Thursday and that all 6 chapters of the Master Plan are now in draft form and available through a link on the town’s website. They will meet again on 9/26. A public hearing will be scheduled for sometime in November. The Master Plan will be done before Town Meeting.
Chairman Albee advised he had signed the Letter Agreement
with H. E. Bergeron concerning the emergency repair of the culvert on
The Town Clerk’s office will be closed on Wednesday September 20th for training.
Chairman Albee announced the Selectmen would be at the Town House tomorrow during the primary but there would be no formal meeting. The Selectmen will work on the article for the Tuftonboro Times and have a follow-up meeting with the candidate for Town Administrator.
Selectmen approved and signed:
Selectman Weeks reported that a school withdrawal study meeting is scheduled this week. The study has to be done by November. There apparently has not been much progress.
The Selectmen discussed the letter from Milton Lord Page
regarding an abutter notification he had received from the Town of
The Selectmen discussed the letter from Dawn Evans regarding the collection of used waste oil. Selectman Weeks suggested having Jay Poulin look at it as part of the renovations for next year at the Transfer Station. She didn’t feel it should be a Boy Scout project but instead be part of the total recycle program. A meeting will be scheduled with Mr. Poulin and a letter is to be sent to Ms. Evans to advise her of said meeting.
The Selectmen then discussed the proposed project by Boy Scout Michael Hlushuk. He proposes to replace and move the Transfer Station sign. Selectmen noted that NH the Beautiful would supply the town with a free sign. Selectman Weeks said she had talked to Fred Sargent a couple of weeks ago about where the sign should go. In addition other issues to consider are:
She did not want to have a Boy Scout in the middle of it. Chairman Albee agreed that decisions had to be made before the Boy Scouts get involved and at this point there wouldn’t be enough time before Michael had to present his project to the Eagle Board.
Selectman Weeks will Call Ed Bergeron and Jay Poulin to schedule a meeting regarding the High Street culvert.
At approximately 9:25 Selectmen met with Transfer Station Supervisor Fred Sargent. Mr. Sargent reported that the station has been very busy. Hazardous waste was found in the metal pile. Mr. Sargent said that because of the current arrangement the metal pile couldn’t be monitored. The Selectmen felt that it is cheaper to dispose of the material than have someone oversee the pile. Selectman Stockman said that he has been advised that the new compactor building should be painted under the overhang before mold and mildew develop. Selectman Weeks reported she has had a few citizens comment that the station should be open more days. Mr. Sargent replied that the containers could not be moved fast enough unless the station was open during the week and not on weekends. Mr. Sargent said that one of the attendants has been doing a car count. The Selectmen said this information should be included in future renovation discussions with H. E. Bergeron. Selectman Weeks said that there was a personnel issue related to the Transfer Station and asked if this should be discussed at this point.
At approximately 9:45 Selectman Stockman made a motion to go into non-public session pursuant to RSA 91-A: 3 II (b) to discuss a personnel issue. Selectman Weeks seconded the motion. Roll call: Chairman Albee – yes, Selectman Weeks – yes, Selectman Stockman – yes.
The Selectmen moved back into public session at
approximately 9:55. Selectman Stockman reported that the boat ramp on
Chairman Albee said he had a citizen question about who could park at 19 Mile Bay and advised him that it is a public parking lot.
Chairman Albee stated that the Selectmen would like to start the budget process. The department heads are to be advised.
Selectman Stockman said that it seems the amount of junk cars is increasing and needs to be cleaned up. This will be referred to the Code Officer to notify the landowners.
At approximately 10:00 Selectmen met with Mo Gagnon of
Stewart Associates, architect for the public safety building. With Mr. Gagon
was Keith McBey of Bonnette, Page & Stone Corp., General Contractors. Mr.
Gagnon presented copies of 5 options on the 3 different sites –
Approximate cost – 3.18 million
c. Existing PD converted into office space
Approximate cost – 3.03 million
Approximate cost – 3.31 million
Approximate cost – 2.53 million
Approximate cost – 2.86 million
All options are one story and approximate costs are construction only. There would be an additional ‘soft’ cost for items such as - architects, moving, legal, storage, equipment purchases, etc.
Selectman Weeks reminded Mr. Gagnon that he should keep in mind the neighborhood and aesthetics – the buildings should blend with the surrounding area.
Chairman Albee explained to the public that the Selectmen asked the architect for as many options as possible with rough numbers for cost of the construction. The Police and Fire Chiefs will be asked to look at the plans. A public hearing may be held in October. The Selectmen will put together a pros and cons list for each option to be discussed at next weeks meeting.
Keith McBey introduced himself as Vice President of BPS and presented a proposal of services he could provide to assist the architect and Selectmen through the pre-construction process and up to town meeting. Once the project is approved he would, if hired by the Selectmen, act as construction manager. The fee is 5% of the construction cost.
The Selectmen felt that a meeting should be scheduled with everyone involved, which would include the library. It was decided to meet on Monday September 25th at 10 am. The Selectmen will review the BPS contract and design options for next week.
Police Chief Shagoury advised that he has had 13 or 14 applicants for the officer position.
The meeting was adjourned at 11:00.
Respectfully Submitted,
Carolyn Sundquist
Administrative Assistant