TOWN OF TUFTONBORO

MEETING OF THE SELECTMEN

Monday April 10, 2006

 

*Accepted* 4-17-06 CORRECTIONS IN BOLD

 

Selectmen present:  Chip Albee, Susan Weeks and Bill Stockman.

 

Selectmen reviewed mail, which included: Approval for Operation for Kathy Thompson; Property Transfer from Estate of Virginia Phelps to Bernard Fordermair & Jayson Andrews; Wetlands & Non-site Specific permit for Richard & Marilyn Anderson; NHDRA Technical Information Release re: Low & moderate Income Property Tax Relief; Invitation to Rural Transportation Forum; Legislative Bulletin #15 & #16; NH Civil Engineer; Primex Annual Conference; Ray Burton information Sources; Press Release re: Girl Scout Reunion in Alton; Business Review.

 

Minutes: The Selectmen’s meeting minutes of 4/3/06 were approved. The non-public minutes of 4/3/06 were also approved.

 

Items for Signature:  Abatement Application for Brown; Intent to Cut for Hodgdon; Timber Tax Levy for Albee, Madden; Application for Current Use for Benker Living Trust; Application for Veterans Credit for Sleeper; Application for Veterans Exemption for Munday; Group II Position Certification Form for Fire Lieutenant; Gravel Tax Levy for Hammer, Sargent, Sargent; Gravel Tax Levy for Bean (1998-2005); Intent to Excavate for Fred Sargent; MRI Professional Services Agreement for Town Administrator; Application for Veterans Credit for Purdy; Abatements for Bruce Trust, Illingworth; Letter to Jay Poulin from HEB re: Transfer Station project bond; Abatements for Duxbury, Earle, Walsh.

 

Chairman Albee called the meeting to order at 9:04 am. The first order of business was approval of the minutes. Chairman Albee suggested a minor revision. Selectman Weeks made a motion to accept the minutes with the revision. Seconded by Chairman Albee with all in favor. Selectman Weeks made a motion to accept the non-public minutes as written. Seconded by Chairman Albee with all in favor.

 

Selectmen approved and signed the following:

  • Letter to Jay Poulin of HEB re: waiver
  • Abatement for Brown
  • Intent to Cut for Hodgdon
  • Timber Tax Levy for Albee, Madden
  • Application for Current Use for Benker Trust
  • Application for Veterans Credit for Chambers (Sleeper life estate)
  • NHRS Group Position Certification for Fire Lieutenant
  • Letter to Stewarts Ambulance re: status
  • Gravel Tax Levy for Hammer, Sargent (Mary Jane), Sargent (Fred)
  • Gravel Tax Levy for Bean – 1998-2005
  • Intent to Excavate for Sargent (Fred)
  • Application for Veterans Credit for Purdy

The Selectmen also reviewed the Application for Veterans Credit for Munday, which was not approved, as his dates in service, with the required medals, did not qualify.

 

At approximately 9:15 Selectmen met with Noreen McDonald, USDA Grants and Agreements Specialist. Ms. McDonald stated that the easement document was in excellent shape. She brought a checklist of the closing documents and a sample baseline document. The baseline needs to be done for ongoing monitoring purposes. One issue that will have to be addressed is the difference in acreage between the legal description in the deed, 50(+/-) and the acreage in the easement (42+/-). Chairman Albee will speak to Attorney Ryan to see if a new legal description can be put in the deed or if a survey has to be done. Getting a new survey done in the required time will be difficult. Ms. McDonald provided the Selectmen with copies of all the forms that have to be completed before closing. Ms. McDonald also informed the Board that they should apply for additional funds. The grant process was opened again and it would not hurt to ask to be considered for additional funds because of the increased amount the Town was now responsible for. It would only require a letter of explanation but must be done by May 11th. Chairman Albee will contact Ann Hackl to draft the letter. The grant decision will be made known by June 12th.

 

The Selectmen discussed the newly started construction at the Transfer Station. The footings for the new building should be poured today or tomorrow. On Sunday a new traffic pattern was started, which is temporary for the construction. A new pattern will be introduced once the work is completed. Chairman Albee suggested putting a notice in the paper at that time.

 

Chairman Albee referred to the Legislative Bulletin #15 regarding HB626, which limits conversations by Selectmen outside a noticed meeting. Chairman Albee read the following sentence: “Existing law also allows discussions among a quorum if they occur at a “chance” or “social” encounter not convened for the purpose of discussing official business, as long as no decisions are made, and as long as such encounters are not used to circumvent the open-meeting requirement.” He then stated that it is never the intention of this board to circumvent the Right-to-Know law.

 

Chairman Albee reported on the meeting Thursday to walk around the Wakefield, Dearborn and library properties as possible sites for the public safety building. Further discussion will be done in a non-public session. The Selectmen also met that evening to sign the Transfer Station project contract with Kimball’s Lumber Center.

 

Selectman Weeks said that after reviewing the MRI contract for the Town Administrator, an e-mail was sent to Jeff Towne of MRI asking that a meeting be set up to meet with the candidate before any decisions are made. The Selectmen would also like to see a resume before that meeting. This will be coordinated through the Administrative Assistant.

 

Chairman Albee reported on a phone call from Barbara Wood regarding a schedule for the airing of the school board meetings on the Adelphia public channel. Ms. Wood had also contacted Joe Kowalski who advised that it would have to be coordinated with Adelphia and the school board. Adelphia will be contacted for further information.

 

Selectman Weeks inquired whether Mr. Dunn had been in to sign the agreement for hauling to the Transfer Station and mentioned that all haulers that use the Tuftonboro Transfer Station have to sign the new contract agreement.

 

The public meeting was adjourned at 9:50.

 

At approximately 9:50 Selectman Weeks made a motion to go into non-public session pursuant to RSA 91-A: 3 II (d) to discuss the possible purchase of land. Selectman Stockman seconded the motion. Roll call: Chairman Albee – yes, Selectman Weeks – yes, Selectman Stockman – yes.

 

Respectfully Submitted,

Carolyn Sundquist

Administrative Assistant