TOWN OF TUFTONBORO

MEETING OF THE SELECTMEN

Monday March 27, 2006

*Accepted* 4-3-06 REVISION IN BOLD

Selectmen present: Chip Albee, Susan Weeks and Bill Stockman.

Selectmen reviewed mail, which included: Building Permits for Cheryl Marisseau, Robert Spurr, Paul Johnson, Anthony Triolo, Middle Road Trust (Holmberg); Plumbing Permits for Camp Belknap, Thomas Swift, Dennis Gillum; Electric Permit for Camp Belknap; Certificate of Occupancy for Don Cope; Temporary Certificate of Occupancy for Brian & Hilde Talbot; Revised Personnel & Board List; Approval for Construction for Susan/Warren Shatzer, Keith Trider, Cindy/John Hanna; Property Transfer from Mary Beth Hertel to George & Catherine Plummer; NHDRA Official Notice re: new Intent to Cut required for continued logging (17-1-7); GWRSD MS-22; Dufresne-Henry 2005 Annual Post-Closure Inspection Report; Tax Collector list of properties to be deeded 5/2/06; Copy of Letter form NHDRA re: Reports of Excavated Material for Bean; Wetlands & Non-site Specific Permit for Michael Poirier; Minimum Impact Expedited Application for Keith Trider; Permit by Notification for Winmiir Condo Assoc.; Copy of letter from LRPC to NHDES re: Lakes Region Water; NRRA re; Closed Landfill Well Monitoring Bulletin; Coalition Communities; LGC info re: FirstRate Program; Primex PrimeTimes; Legislative Bulletin #14.

Minutes: The Selectmen’s meeting minutes of 3/20/06 were approved. The non-public minutes of 3/20/06 were also approved as revised. The Selectmen voted to seal the minutes until the first issue is resolved.

Items for Signature: Letter to H. E. Bergeron; Abatement Recommendation for Leroux; Appointment to Planning Board – Ted Wright; Appointment to Planning Board Alternate – Michael Abraham; Timber Tax Levy for Leroux, Williams; Application for Veterans Tax Credit for Sinclair; Application for Veterans Tax Credit for Bowen; Application for Current Use for Papa/Trecko.

Chairman Albee called the meeting to order at 9 am. The first order of business was approval of the minutes. Selectman Weeks made a motion to accept the minutes as written. Seconded by Selectman Stockman with all in favor. Selectman Weeks made a minor revision to the non-public minutes. Chairman Albee made a motion to accept the minutes as revised. Seconded by Selectman Weeks with all in favor. Selectman Weeks then made a motion to seal the non-public minutes until the first issue is resolved. Seconded by Chairman Albee with all in favor.

At approximately 9:05 Selectmen met with Paul Kimball. Kimball’s Lumber Center was awarded the contract for the Transfer Station project and wanted the Selectmen to waive the requirement to post a bond. The cost to Mr. Kimball would be about $4,500.00 and is not refundable. He thought the money would be better spent on work or materials, as the incentive to complete the project is the substantial penalty. He proposed putting $15,000.00 into escrow. After some discussion Selectman Stockman made a motion to waive the bond. Seconded by Selectman Weeks with all in favor. Mr. Kimball returned 2 checks totaling $4734.81 he had just been given for payment on the work done on the Town House. This money is to be held until the Transfer Station project is complete. Another $5,000.00 was paid with the bid and the rest will be paid when the contract is signed. Selectman Weeks will contact Jay Poulin from HEB to provide the contracts for signing sometime this week.

The Selectmen reviewed the abatement recommendation from Avitar for Edward LeRoux Jr. A motion was made by Selectman Weeks to grant the abatement for Edward Leroux Jr. Seconded by Selectman Stockman with all in favor.

Selectmen approved and signed the following items for signature:

• Application for Current Use for Papa and Trecko
• Application for Veterans Tax Credit for Sinclair
• Application for Veterans Tax Credit for Bowen
• Timber Tax Levy for LeRoux and Williams
• Appointment to Planning Board for Donald S. Wright
• Appointment to Planning Board – Alternate for Michael Abraham
• Letter to Ed Bergeron

Chairman Albee reported on the Annual Post Closure Report for the Landfill which concludes the site is in excellent condition, groundwater is improving and gas emissions are decreasing. There was no expansion of monitoring requirements for 2006.

One additional application has been received for the position of Code Officer. Selectman Weeks thought there would be one more coming. The Selectmen will start the interview process next week. Lane Evans will continue to cover on a part-time basis.

Selectman Weeks reported on the site walk done last Wednesday for properties on Union Wharf and Middle Road. The owner of the Union Wharf property told Selectman Weeks she would be willing to work with the Town. A meeting was scheduled for Wednesday at 8 am for the Selectmen to look at the property and take some measurements. Selectman Stockman has been in touch with the other landowner who is also interested in working with the Town. Selectman Weeks said she has always thought that would be a great site for school or recreation purposes.

Chairman Albee reported on the JLMC meeting last Monday night. All member inspections of town properties have been scheduled for June. One accident was reviewed. Training opportunities were discussed. After some discussion the Selectmen decided that because it was an important part of the job members would be paid at their normal hourly rate (no overtime) from the regular salary line item for meetings and inspections.

The Selectmen decided they would accompany the JLMC during the annual inspections in June.

Selectman Weeks said that a decision has to be made regarding the maintenance of the land just purchased next to the Town Office. Selectman Stockman said he thought a once a year mowing would be sufficient. Letters will be sent to the following contractors who already do mowing for the Town to see if they are interested:

• Bill Williams
• Hunters Lawn Care
• Ron LaBranche

A follow-up on the ambulance contract is also needed.

The Selectmen next discussed the Cheney easement. Selectman Weeks handed out copies of the draft copy with notations she had made. Most of them were typos. Comments from Ann Hackl were also reviewed. Chairman Albee reported that Attorney Ryan would proceed with the title search. One of the marked up versions of the easement will be mailed to him.

Chairman Albee requested information on the Town’s cash position. A report of last year’s payments from March to June will be completed for next week.

Selectman Weeks reported on the Town Administrator. MRI will be sending packets of information and resumes of people they have on staff. Chairman Albee suggested a meeting of the office staff – Town Clerk, Tax Collector, Administrative Assistant – to discuss the work process and who is available to do what task and have the information available to the Town Administrator. Selectman Weeks thought it was premature for the Selectmen to do now since the first thing the Administrator would do is to meet with the department heads.

Tony Lyon brought up the subject of the library because he thought the question of where everyone stands on the library needs some clarification. Chairman Albee said the discussion needs to be continued and the plans should have been made known to the Selectmen earlier. Library representatives will be invited to next weeks meeting.

Chairman Albee asked for a weekly report from the Administrative Assistant.

The Selectmen decided to continue their regularly scheduled meetings on Mondays at 9 am. They felt daytime meetings were more productive.

Chairman Albee said he would like to schedule a meeting at the school for the students benefit.

The public meeting was adjourned at 10:35.

At approximately 10:35 Selectman Weeks made a motion to go into non-public session pursuant to RSA 91-A: 3 II (c) to discuss a personnel issue. Selectman Stockman seconded the motion. Roll call: Chairman Albee – yes, Selectman Weeks – yes, Selectman Stockman – yes.

Respectfully Submitted,

Carolyn Sundquist

Administrative Assistant