TOWN OF TUFTONBORO

MEETING OF THE SELECTMEN

Monday March 22, 2004

PAGE 1

*Accepted* 3-29-04

Selectmen present: Susan Weeks, Bill Stockman and Chip Albee.

Selectmen reviewed mail, which included: Building Permit for Cheryl Carleton; Application for Electrical Permit for Audioplex; Permit for Plumbing for Walker; Letter from Hazel Magistrelli re; purchase of town-owned property; DOT response re: Approval of Fee Proposal; two letters from Tim Sullivan re: Holmberg bond and Caprarello Mortgage Discharge; Letter from Moultonborough Selectmen and agenda re: 2004 Carroll County Selectmen’s Forum; GWRSD MS-22; Copy of letter from Dufresne-Henry to Northeast Earth Mechanics; Approval for Construction for Douglas/Judith Larosa, Denis Gillum, Peter McDowell; NHDES Notice of Administrative Completeness for Pier 19 Condo Assoc.; Boundary Line Adjustment Approval for Lauersen; Legislative Bulletin # 12; ZBA notice of decision for Edgerly; Coalition Communities.

Items for Signature: MS-2 Report of Appropriations Actually Voted.

Minutes: The Selectmen’s meeting minutes for 3-15-04 were accepted.

Selectman Albee made a motion to sign the purchase of the front loader from Knoxland Equipment. Seconded by Selectman Stockman with all in favor.

Selectman Albee will meet with Town Counsel first thing Tuesday regarding the MLCC lease/purchase contract.

At approximately 6:30, Selectmen met with Hazel Magistrelli. Mrs. Magistrelli is interested in buying lot 69-2-66 in Hidden Valley, which abuts her property and is owned by the Town. Chairman Weeks informed Mrs. Magistrelli that the property was taken in 2002 by tax deeding and that it would be 10 years from that date before the prior owner is no longer able to redeem the property. It was thought that approaching the former owner and coming to an agreement with him would be the best course at this time. Chairman Weeks will in the meantime check with town counsel regarding this matter. Mrs. Magestrelli was advised to speak to the Tax Collector to find out how much is owed in back taxes and who the former owner is.

The Waste Management contract was discussed again. The Casella contract has the same issue as Waste Management so it was felt that the Waste Management contract should be signed as long as they are willing to change the term to three years instead of five. Selectman Albee made a motion to sign the Waste Management contract for three years. Seconded by Selectman Stockman with all in favor. Waste Management will be contacted before the contract is actually signed. The Selectmen thanked Joe Kowalski for his help.

Selectmen discussed the compactor for the Transfer Station. Chairman Weeks had the proposals from the two bidders – Atlantic Leasing at $14,630.00 and Maguire at $15,424.00. The Maguire contract included installing a switch inside the building and an apron under the compactor. Chairman Weeks met with Supervisor Fred Sargent last week and went over the bids. Mr. Sargent has a good working relationship with Atlantic Leasing as they service our current compactor. The recommendation was to sign with Atlantic Leasing. Selectmen Albee made a motion to sign the agreement with Atlantic Leasing. Seconded by Selectman Stockman with all in favor.

Selectmen signed the MS-2 Report of Appropriations Actually Voted.

A request for a mortgage discharge was discussed. The original subdivision was abandoned and approved by the Planning Board. Mr. Caprarella now has 3 lots instead of 12, which does not require road construction. It was agreed to sign the mortgage discharge.

The Selectmen next discussed the meetings held with two of the four bidders for the revaluation. Chairman Weeks and Selectman Stockman met first with Vision Appraisal and then Nyberg, Purvis on Friday March 19^th. Vision will only do the reval if the town changes to Vision software. The Vision assessing software is not compatible with our Avitar tax collect software unless we get a bridging package or changes are made to the tax system. Chairman Weeks spoke to Gary Roberge at Avitar and found that Avitar keeps the assessing and tax collect totally separate on purpose as per NH law. Vision is not NH based and does not handle current use and credits and cannot produce the required state reports. Chairman Weeks spoke to Sandwich and was told that they were very happy with the way Avitar has handled their reval. Nyberg, Purvis uses Avitar and speaks very highly of them also. Nyberg offers web site availability for the reval. Selectman Albee contacted Newberry and New London. Both towns had problems with Vision with the biggest being the public hearings. Selectman Stockman contacted Wakefield and they spoke very highly of Nyberg, Purvis saying that it is a small NH based company that has the expertise for current use. The Selectmen after much discussion decided to eliminate Vision as a possibility. Chairman Weeks suggested a meeting (Wednesday 7PM) with Avitar before making any further decisions. Chairman Weeks will confirm this time with Gary Roberge.

The meeting was adjourned at 8:10 PM.

Respectfully Submitted,

Carolyn Sundquist

Administrative Assistant

Selectmen met with Gary Roberge from Avitar on Wednesday, March 24^th at 5PM. Mr. Roberge explained the error in calculating his bid of $221,000.00. Two numbers were inadvertently transposed so the bid should have been for $212,000.00. Mr. Roberge apologized and thanked the Selectmen for giving him a chance to explain. Included in his bid are booklets for all property owners showing the new values for each property. All property owners will have access to a web site during the process. Mr. Roberge advised that the utilities should be done. Photographs would be taken of all buildings and would be included in our database. Informal hearings would be done by appointment only with 6 people available for consultation. Mr. Roberge also advised to have all current use owners answer a questionnaire and refile their current use request in order to be in compliance with the Marlow decision.

Selectmen signed the Waste Management contract.