TOWN OF TUFTONBORO
Selectmen present: Rick Chellman, Susan Weeks and Bill Stockman.
Selectmen reviewed mail, which included: Building Permits for Dennis & Susan Pierce, Stanley & Patricia Fredriksen, William Lawrence Camp; Electric & Plumbing for Fredriksen; Property Transfer from Todd M. & Sylvie L. Workman to John R. Malinick, Kulzer & DePadova, PA to Mildred E. Kulzer, Charles F. Berry, et al to Fenton Varney; Approval for Construction for American Youth Foundation, Dorothy/Harry Bentley; Wetlands & Non-Site Specific Permit for Bell Family Trust; NHDOT Driveway Permit for Cersosimo Industries; WRBP Septage Haulers Guide; NHMA Legislative Bulletin #2, #3 & #4; Copy of Petition for Appeal for Sauve; Joint Board Meeting Lakes Region Household Hazardous Product Facility Minutes for 12/9/03; Boundary Line Adjustment for Simmons Realty Trust and Walter & Neva Connor; Police Dept. Fuel Usage for October, November and December; Police Dept. Press Release; Coalition Communities; E-mail Re; changes in personnel at DES; NHMA Critical Alert; Primex claim reports 4th quarter Workers Compensation; Environmental News; Proposed Holiday Schedule; NH Housing Finance Authority Transitions; NH Civil Engineer; NH DRA Technical Information Release re: Budget; Eastern Propane letter re: Request for Consideration of Bids; Notice of denial for Nineteen Mile Bay Pavilion grant; Copy of Defresne-Henry letter to Northeast Earth Mechanics re: change order request for $2196.00; Letter from Adelphia re: Easy Access; Dufresne-Henry re: Supplemental Agreement for Groundwater Monitoring; Course Completions for Shagoury, Hathcock; ZBA Public Notice; 2003 Trial Ratio Study; Business Review; Notification from Bureau of Emergency Management re: Emergency Declaration; Certificate of Insurance from Adelphia; NH the Beautiful.
Items for signature: Right of Burial for Litwinczuk; Abatement for McCarthy; HEB Letter of Agreement; Dufresne-Henry Landfill Post-Closure Monitoring Contract.
Minutes: The Selectmen’s meeting minutes for 1-12-04 were accepted.
At approximately 6:30, Selectmen met with Joe Lessard and Scott Marsh from MRI. Mr. Lessard and Mr. Marsh explained the spreadsheet prepared by MRI on the 4 companies that bid on the revaluation. They suggested going with Vision unless the Selectmen were against changing the Avitar assessing software that is now in use. They also suggested interviewing at least two candidates. Mr. Lessard’s order of preference – Visions, Avitar, Earls Neider Perkins, and Nyberg, Purvis & Associates assuming they were equal in price.
At approximately 6:45, Selectmen met with Ann Hackl regarding the Cheney Farm easement. Ms. Hackl submitted a proposed warrant article for consideration. Ms. Hackl was not sure if the grant money would be paid to the town or to the landowner. This will be verified by next Monday, as it would affect the wording of the warrant article. The Conservation Commission is unanimous in paying $11,000.00 towards the purchase price from the Conservation Fund.
At approximately 6:50, Selectmen met with Joe Kowalski and Fred Sargent regarding the proposed purchase of a loader. A quote of $39,900.00 was received from Knoxland. The new vehicle would do everything the Bobcat does and more. The Bobcat has been well maintained and will be kept. The bulldozer would be sold as it is worth about $15,000.00.
Selectman Weeks reported that she spoke to Ray at Waste Management about renting a compactor that works. It was suggested that the compactor be purchased now and then moved into a permanent location when the time comes. A meeting was set up, with one of the manufacturers recommended by Waste Management, on Wednesday at the Recycling Center. A representative from H. E. Bergeron will also be there. Selectman Weeks proposed the same warrant article as last year. The new compactor will help until the site plan is done and implemented.
At approximately 7:25, Selectmen met with David Ladd. Mr. Ladd was asking for help from the Police Dept. during the fishing derby. Last year the trespassing got out of hand. This year Mr. Ladd set up a permit system. Mr. Ladd also expressed his concern regarding a centralized Public Safety Building. This would have a major negative impact on insurance especially in Melvin Village where most of the town’ s businesses are located. Several members of the Needs Assessment Committee were in attendance at the meeting and will take this under consideration.
At approximately 7:35, Selectmen met with Fire Chief Adam Thompson. Chief Thompson had information on two possibilities for the lease of a fire truck. The Lakes Region Fire Apparatus proposal included Engine 3. It is a 1983 truck and would be leased for 11 months at $15,000.00. The truck could be ready by 3/1/04. The second truck is currently in South Portland. It is a 1989 truck and would cost $17,600.00 to lease. They would give $2,000.00 in trade for Engine 3 and is available in about 2 weeks. Chief Thompson recommended going with Lakes Region. The Selectmen were in agreement as long as the truck is available by 3/1. Chief Thompson would have to know this in the next two weeks before the other truck is sent to Alabama. Chief Thompson will also check to see if the payments can be made monthly.
Chief Thompson reported that the bids on the new truck are due back by 1/29.
Calls to date -19 fire, 10 medical and 1 service. The department put 5200 gallons of water on the ice rink. A building burn will be set up in the next two months at 61 Mirror Lake Drive. In response to a question, Chief Thompson advised that burn permits are not required in the winter but that dispatch should be notified and the same rules apply. The Department will conduct fire extinguisher training at Audioplex and possibly the Town Office.
Selectman Weeks advised that she had attended the Lakes Region Household Hazardous Product Facility meeting on Tuesday morning. Ted Bense has volunteered to be the coordinator for the one-day collection sponsored by Lakes Region Planning Commission.
A motion was made by Selectman Weeks to approve the Dufresne-Henry landfill post closure-monitoring contract. Seconded by Selectman Stockman with all in favor.
Selectman Weeks made a motion to approve the H. E. Bergeron contract for the Transfer Station Study. Seconded by Selectman Stockman with all in favor.
The Selectmen recommended the following budgets;
The request by the Town Clerk to reconsider her salary request was denied.
The High Street Bridge has been red-listed. Selectman Stockman will check with Ed Bergeron for an opinion on whether it needs to be done this year.
The following warrant articles were recommended:
· County Road Bridge - $128,000.00
· Paving & Shoulder - $170,000.00
· Revaluation - $210,000.00
· Recycling Center Compactor/Site - $70,000.00 (from Fund Balance)
· Cheney Farm Easement - $136,000.00 (half from grant)
· Utility Relocation - $20,000.00 (from Fund Balance)
Chairman Chellman will contact Waste Management regarding their proposed contract.
Selectman Stockman will not be at next weeks meeting.
The meeting was adjourned at 9:15 PM.
Respectfully Submitted,
Carolyn Sundquist
Administrative Assistant