TOWN OF TUFTONBORO

MEETING OF THE SELECTMEN

Monday July 14, 2003

 

PAGE 1

*Accepted*  7-21-03 CORRECTIONS IN BOLD

 

Selectmen present: Rick Chellman, Susan Weeks and Bill Stockman.

 

Selectmen reviewed mail, which included:  Approval for Construction for Donald Cope, George/Norleen Davies, Anthony/Deborah Renzoni, Richard G. Allen; Property Transfer from Paul L. Chotkowski and Theresa Chotkowski to Todd M. and Sylvie Workman, Malcolm Fuller Jr. to Lake Classics, LLC, Ernest A. Hayford to George & Donna Noyes; Copy of letter from Tom Sweeney to Northeast Earth Mechanics; DOT Driveway Permit for George R. Griggs; Parks and Rec. meeting minutes and agenda; Conservation Commission Minutes for June; Police Dept. gas usage for June; Notice of Public Meeting from Town of Sanbornton Planning Board; Coalition Communities; DES Public Hearing Notice re: State Water Pollution Loan Fund; Listing of Permits and Fuel Usage from Virginia Jackson; Fire Chief Log Sheet; GWRSD Agenda; Governing Magazine; NRRA Full Circle; SPACE Newsletter; Business Services Guide; Business Review.

 

Items for signature:  Intent to Cut for Bense (2); MS-5; Management Representation from Grzelak and Company; Financial Assurance; Dufresne-Henry Supplemental Agreement No. 1.

 

Minutes: The minutes of the 7/7/03 meeting were approved. The minutes of the Non-Public meeting of 7/7/03.were approved.

 

The Selectmen met at 5:30 at the Town House to prepare for the Road Committee Report.

 

At approximately 5:45, Selectman Weeks made a motion to go into non-public session pursuant to RSA 91-A: 3 II (c) to discuss a tax issue. Selectman Stockman seconded the motion. Roll call: Chairman Chellman – yes, Selectman Weeks – yes, Selectman Stockman – yes.

 

At 6:00 PM a motion was made by Selectman Stockman to move back into public session and seconded by Selectman Weeks. All in favor.

 

At approximately 6:00 Ronald Ingham arrived to speak to the Selectmen regarding his application for a building permit. Mr. Ingham did not know why he needed a site plan review. A site plan review is always done for an expansion of a commercial use. He was advised to get on the agenda for the Planning Board meeting on 7/17/03 by contacting the secretary Jackie Rollins.

 

Selectman Weeks announced the hiring of Ted Wright as the new Code Enforcement Officer. Mr. Wright started Monday July 14th and will have the same office hours as the previous officer.

 

 

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7-14-03

 

Selectman Stockman advised that he attended the Islanders meeting on Saturday the 12th.  The 14 people in attendance discussed the 19 Mile Bay parking lot and complimented the Town on what it has accomplished by instituting the new regulations.

 

There was a suggestion to issue guest passes that would not have to be attached to the bumper and could be used by more than one person. The Islanders spoke very highly about the rescue squad. It was also suggested that there be more island inspections, as there is an increase in activity.

 

At approximately 6:50 Selectmen met with the Road Committee. Skip Hurt as the spokesperson related the process the committee went through and wanted to make sure everyone knew that the report was not a comparison of Road Agents. It was felt that both agents have done a great job. The towns that were used for comparison for the most part were similar in population, miles of class V roads, terrain. The Town of Tuftonboro has a contracted road agent that is elected. The conclusions and recommendations of the committee are as follows:

  • In an effort to improve accountability, Tuftonboro should develop a defined Road Agent job description with administrative duties included and clear definitions provided.
  • The Town of Tuftonboro should establish highway policies and procedures.
  • Tuftonboro should establish a schedule of negotiations with the Road Agent. The purpose would be to establish a Standard Labor Rate as well as a Standard Equipment rate. Negotiations could also establish provisions for revisiting rates due to various circumstances.
  • Capitalizing highway equipment can potentially lead to increased savings in the current operating budget.
  • The establishment of a traditional Highway Department has the potential to raise the current budget in the short term.

 

Mr. Hurt then went on to explain that the road agent job description should be explicit. It would be up to the Selectmen to determine if the job is getting done and that maybe the contract should be shortened to one year instead of three. A snow and ice policy should be established in order to limit liability. Mr. Hurt explained the benefit of renting to buy equipment. The Town would realize savings and at the end of the 10-year contract would own the equipment, which has a twenty-year life span. He felt it made more sense to own the equipment, as it would mean known fixed costs. Mr. Hurt wanted to especially thank John Cook and Ted Bense for their efforts and time devoted to compiling the information.

Chairman Chellman stated that he wanted to make it clear that there are no problems with the Road Agent. Mr. Hurt agreed. Chairman Chellman said that the recommendations are well taken and that there were many good ideas. The Selectmen will now take the report under advisement. The committee was thanked for their time and effort.

 

 

 

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7-21-03

 

The ‘new’ compactor at the Recycling Center is still not working. It has been used a total of 3 hours.

 

Chief Shagoury advised the department is working on the unlicensed dogs and will be sending notices out via registered mail.

 

Sally Gould did not appear for her meeting.

 

The properties taken for taxes in June will be posted by the Police Department.

 

The meeting was adjourned at 8:35PM.