TOWN OF TUFTONBORO

MEETING OF THE SELECTMEN

Monday November 10, 2003

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*Accepted* 11-17-03

Selectmen present: Rick Chellman, Susan Weeks and Bill Stockman.

Selectmen reviewed mail, which included: Building Permits for Adam Thompson, Daniel Olson; Inspection Report for Kikokiwi Trust; Certificate of Occupancy for Robert Theve, Peter Morrill, Richard Milnes, Steven & Patricia Andrew; Property Transfers from Erin Dignam to Keith M. & Kathleen Trider, Carl L. Peterson to Trust (2); Standard Dredge & Fill for Richard Marriott, Cow Island Property Trust; Report from W. D. Flierl re: Town House ADA Review; Copies of letters to Provan & Lorber, Hoyle, Tanner & Associates; Department Head Selectmen’s Meeting Schedule; Police Dept. Press Release; E-mail from Robert Pierpont re: market analysis; Meredith ZBA notice of hearing; Public Notice re: Governor’s Advisory Commission on Intermodal Transportation; Parks & Rec. 10/23/03 meeting minutes and agenda for 11/13/03; Avitar newsletter; Conservation Commission News; The Inner Chamber; E-mail re: Polling Place Access; Coalition Communities; Memo re: Adelphia, removal of fence.

Items for signature: Appointment of 2004 Boat Permit Agents – David Ladd, Thomas Young; Abatements for Folsom, Town of Tuftonboro (Tax deeded properties); Avitar Building Permit Software Agreement; Intent to Cut for Chocorua Forestlands;

Minutes: The minutes of the 11/3/03 meeting were approved.

At approximately 6:30, Selectmen met with David Hynes, DRA Assessment Representative. Mr. Hynes met with the Administrative Assistant to complete the PA-43. Mr. Hynes was asked by the BTLA to find out what the town was doing regarding a revaluation. The BTLA had requested Tuftonboro’s file and the last five year’s equalized ratio. The Town had come to the Board’s attention because of an abatement request by a taxpayer. The Selectmen informed Mr. Hynes that it was their intention to do a full reval for 2005. Chairman Chellman said an RFP would be sent out for this to be done in 2004-2005. Mr. Hynes said he would like to see the RFP before it goes out to make sure it is complete. He stated that the assessors would not be able to do pick-ups while this is going on. Mr. Hynes also said that exemptions should definitely be reviewed and adjusted for the increase in value of all properties, as this would affect the elderly the most. The Selectmen thanked Mr. Hynes for his time.

Selectmen discussed the holiday schedule. It was decided to approve the schedule as proposed.

Thanksgiving – closed Thursday and Friday

Christmas – closed Thursday and Friday. Close at noon on Wednesday.

New Years – closed Thursday and Friday.

The day after Thanksgiving is a paid day (employees not scheduled will be paid). The day after Christmas and New Years is not.

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11-10-03

Selectmen discussed trailer storage at the landfill. Town Counsel advised that since we charge a fee it imposes a duty on the Town so we are technically liable. Suggestions for next year were to not charge, get a signed waiver or not allow storage. No decision was made.

Selectman Weeks submitted about 10 Hidden Valley lots for sale by the Town. The same format would be used as the last sale – sealed bids with a right to reject bids. An advertisement will be placed in the newspaper and abutters will be notified, as they are the most likely to be interested. Town Counsel will be consulted regarding the 10-year restriction.

Selectmen discussed the proposal from Wes Flierl regarding the Town House renovations. It was decided to go as far as the budget allows which is at least the first 4 phases. Selectman Weeks made a motion to hire Wes Flierl to do the architectural work as outlined in his proposal. Seconded by Selectman Stockman with all in favor.

At approximately 7:15, Selectmen met with Code Officer Ted Wright. Mr. Wright reported that there is an abandoned foundation in Melody Park, which poses a serious safety hazard. Mr. Wright referred to the RSA’s and said the first step is to write a letter. Selectmen advised Mr. Wright to have Town Counsel help the wording.

At approximately 7:25, Selectmen met with Recycling Supervisor Fred Sargent. Mr. Sargent reported that the roof is leaking in the area of the chimney. This has been an ongoing problem. An attempt to fix it was made last week. Mr. Sargent has done some preliminary work on the budget. The performance appraisal was given to him for his subordinates.

The revised Household Hazardous Waste contract will be sent to Town Counsel for review.

The state removed the fence from 19 Mile Bay today.

At approximately 7:45, Selectman Weeks made a motion to go into non-public session pursuant to RSA 91-A: 3 II (a) to discuss performance appraisals. Selectman Stockman seconded the motion. Roll call: Selectman Weeks – yes, Selectman Stockman – yes.

Chairman Chellman had to leave early.

Respectfully Submitted,

Carolyn Sundquist

Administrative Assistant