TOWN OF TUFTONBORO
Selectmen present: Rick Chellman, Susan Weeks and Bill Stockman.
Selectmen reviewed mail, which included: Building Permits for George Davies, David Peterson, Lindley & Pamela Hall, Christopher Burnett; Electrical Permit for Carriage House Property, Frank Dowd; Inspection Report for Thomas Cote, Robert Wood, David Bogannan; Property Transfers from Elaine Wattan to Lynn Marie Gibson Realty Trust, Robert W. Straw Trust to Floridio Family Trust, Robert Dupere & Christoph Teed to Daniel & Mary Olsen, Shohl Camp Trust to MacAlpine Family Trust; Approval for Operation for Edward P. Caprarella Jr., Patrick/Susan Ahearn, Thomas R. Swift, Harold Sanderson; Approval for Construction for Margaret Miller, Col. Hugh Mitchell, Michael J. Flanagan, Christopher Burnett, Jason J. Bickerton, Lindley H. Hall; GWRSD request re: Ken Perry Trust Fund; Parks & Rec request for support re: five year plan; US Bankruptcy Court notice of Adjournment re: Adelphia; NH Civil Engineer; NH Bureau of Emergency Communications re: Supplemental ALI; Dufresne-Henry re: environmental projects brochure; ZBA notice of decision to grant appeal for Christiansen; Fire Dept. Fuel Log; Memo re: 911 ALI Database Update; Current Use Board Notice of Public Forums & Board Meeting; GWRSD Agenda; Governing Magazine.
Items for signature: Intent to Cut for Jarvis, Williams; Lien Discharge for Welch; Appointment of Officer for Hazlett, Riley, Petsche.
Minutes: The minutes of the 9/29/03 meeting were approved.
Chairman Chellman moved that the lien release for John Welch be double-checked. Selectman Weeks seconded; all in favor.
Selectmen discussed the Downie deed. Both husband and wife names do not appear on the existing deed. The Town deeded the property to Mr. Downie only years ago. It was questioned that it might be appropriate for Mrs. Downie’s name to be included in deed.
Selectmen met with Code Enforcement Officer Ted Wright at 6:30 PM. Software for Building Permit management was discussed. CEO Wright stated that MuniSmart (software vendor) was not ready to go to market. Avitar (software vendor) has an existing package available for $4000, and would be compatible with the Town’s present Avitar software. Selectman Weeks advised Mr. Wright to purchase the package from Avitar as it meets the requirements for Building Permits, Planning & Zoning, and Codes Enforcement. CEO Wright stated he wants to rescind an incorrect previously issued building permit for Camp W Condos. Selectman Weeks suggested CEO Wright talk with Attorney Sullivan before telling owner not to build.
Selectmen discussed with Gerald Holmberg an upgrade of a Class VI road. A form could not be found. Chairman Chellman made a motion to talk with Attorney Sullivan to
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create the form. Selectman Weeks seconded; all in favor. Chairman Chellman suggested that Selectmen would sign the form out of session. Selectmen will have the Road Agent look at the road. Mr. Holmberg requests that a survey be done next week.
Selectmen approved that the Parks and Recreation Committee 5-year plan to build a Pavilion. It will have to go before the voters for approval.
At 6:45 PM, the Selectmen met with Gary Chehames, of the Personnel Policy Committee, regarding the revised Personnel Policy. Mr. Chehames presented the Policy to the Selectmen for final approval, with changes in bold type. Some Policy changes were found to be appropriate to the Police Department, not to the General Policy. Other changes were incorporated into the revised Policy. Where Healthcare was concerned, Alternate Plans A & B were appropriate to hirees before July 1, 2002, and hirees after July 1, 2003. Selectmen felt that Administrative Assistant Carolyn Sundquist’s concerns with definitions of “exempt” and “nonexempt” were satisfied. As for amending the Plan in the future, the Selectmen will manage the Plan. When the Plan is approved, every new hire and each existing employee will receive a copy of the Personnel Policy. It was suggested that the Plan be put into a binder with numbered sections, referred to by a Table of Contents. In order to adopt the Plan at this time, job classifications will not be included. Job classifications will be added in the future in the appendices. Appendices will be adopted at a later date, under separate approval. Selectman Weeks motioned to adopt the Personnel Policy as of October 6, 2003 without appendices. Selectman Stockman seconded; all in favor. Mr. Chehames stated that the Committee will, over the winter months, create a matrix listing staff, rank, pay scale, increases (merit, cost of living), etc. to present to the Budget Committee. The Board thanked Selectman Weeks and Mr. Chehames and Committee on a quality job done on this endeavor.
Selectman Weeks motioned to accept the Minutes of the September 29, 2003 Selectmen’s Meeting as written. Selectman Stockman seconded; all in favor.
Selectmen reviewed Building Permits. No questions or corrections arose. Selectmen suggested to CEO Wright that he present a revised chart of fees, reflecting an increase in fees, to the Selectmen for adoption. CEO will present this to the Selectmen at the next scheduled meeting, October 20, 2003.
Selectman Weeks requested from Admin. Assistant Sundquist, a print out of expenditures to date, as it reflects on the Budget. Selectman Weeks and Admin. Assistant Sundquist meeting Wednesday, October 8, 2003 with the State Representative to set the tax rate for 2003.
Selectman Weeks called MRI (Town assessing company), regarding the Poirier property.
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William Antonucci, Ice Skating Rink director, is having the rink graded, and requested sand for the leveling. Fred Sargent is donating the sand from his pit. Selectman Stockman requested that the grading of the rink be measured.
The Selectmen discussed the Town owned truck. Selectman Weeks said she was opposed to the
Town buying the truck originally. The
Town purchased it originally, as the previous Road Agent did not have a
comparable vehicle in his fleet.
Selectman Weeks stated it is ordinarily used in the winter, and it
is not appropriate to use it for small jobs, due to the large size of the
vehicle. Mr. Laase asked the Selectmen
if the Road Agent bills the Town for someone other than the Road Agent to drive
the vehicle. The Town does hire persons
and their privately owned vehicles to perform services. Chairman Chellman questioned if the Town
should keep or sell the town owned vehicle. Selectmen agreed it should be
kept, as it is needed for plowing the main town roads as well as lesser roads
when there is a lot of snow.
Code Enforcement Officer Ted Wright said the building permit for William Holmes to construct a building to house unregistered vehicles has not been issued because it has not been paid for. Selectman Weeks suggested that CEO Wright contact Attorney Sullivan. Mr. Kowalski suggested that Mr. Holmes be fined per diem for unregistered vehicles that have been in question with the Town since July, 2003.Selectmen Weeks and Stockman requested CEO Wright to look into a junk yard on Ledge Hill Road. CEO Wright will look into his budget to see if he has funds to purchase a camera. It was deemed a camera would be most appropriate in evaluating some situations.
There will be no meeting October 13, 2003, as it is the Columbus Day Holiday. The next scheduled Selectmen’s Meeting will be October 20, 2003. The Selectmen will sign vouchers for payment out of session.
The meeting was adjourned at 7:45 PM.
Respectfully Submitted,
Virginia Jackson
Office Assistant